What is Transactional Emails Explained

What is Transactional Emails Explained

What exactly are transactional emails? If you’re engaging with any online business or service, chances are your inbox is inundated with them. In this comprehensive guide, we’ll delve into why transactional emails play a vital role in the customer experience, explore the various types available, and provide insights on initiating their deployment.

Transactional emails serve as the unsung heroes of customer communication. While they may not grab attention like flashy marketing campaigns, they function as an integral component in shaping the customer journey.

This straightforward guide has been crafted to offer clarity on transactional emails, helping you determine if they align with your business needs. We’ll cover the essentials of what, why, and how regarding transactional emails, along with illustrating common examples of their diverse types.

What is a transactional email?

A transactional email refers to an automated message dispatched to an individual in response to a particular action or event carried out within a system or application. Such emails are tailored to contain personalized details pertinent to the triggering action. Common examples of transactional emails encompass invoice notifications, password resets, and shipping updates.

These communications usually feature HTML email templates infused with dynamic content and are distributed through automated workflows. Often, recipients anticipate receiving these emails as part of their interaction with the system or application.

Why are transactional emails important for businesses?

The human desire for certainty, amplified by the immediacy fostered by the internet, compels us to seek instant gratification. Consequently, when completing transactions online, the absence of immediate confirmation can leave us feeling uncertain and anxious.

Timely delivery of crucial information has become an integral aspect of the customer experience in online transactions. It not only fosters trust and enhances customer loyalty but also serves other significant purposes. Transactional emails can:

– Heighten customer engagement
– Convey time-sensitive information or prompt required actions
– Strengthen brand identity through consistent messaging
– Offer opportunities for revenue generation via cross-selling or upselling
– Ensure regulatory compliance by furnishing critical information where necessary

Transactional email vs. marketing email differences

While both transactional emails and email marketing campaigns contribute to brand building, customer relationship strengthening, and facilitating a seamless customer experience, their fundamental objectives diverge. Consequently, the guidelines and best practices for sending them also differ.

Why email deliverability is crucial for transactional emails

Transactional email messages play a pivotal role in shaping the customer experience. Prompt delivery is paramount, especially when customers anticipate specific information or await the next course of action. Therefore, instantaneous email delivery is essential to uphold your brand’s image.

To achieve this, utilizing an advanced sending infrastructure designed to efficiently handle high email volumes is crucial. This guarantees swift delivery of your messages to recipients’ inboxes. Hence, selecting a transactional email service provider renowned for its exceptional email deliverability is of utmost importance.

Types of Transactional Emails

Given that transactional emails are initiated by diverse user interactions within a system or application, the range of types available is extensive. Below, we’ve outlined some of the primary ones. Additionally, you can refer to this article for further examples of transactional emails.

Confirmation and invoice emails

How it works: Confirmation emails are activated following a successful purchase, registration, or RSVP. This trigger can stem from actions like clicking a sign-up or order button on a website, or when the user’s email address is verified, signifying the completion of the sign-up process.

Examples

  • Order confirmations

  • Invoice receipt emails

  • Shipping confirmations

  • Tracking code emails

  • Event RSVPs

These automated email confirmations should include pertinent information for the purchaser, such as:

– Product details
– Calls to action to track the purchase, view the order in the browser, rate the order, etc.
– Payment and pricing specifics
– Shipping information
– Optional: Instructions or follow-up steps
– Optional: Additional product recommendations

Specific request emails

How it works: These time-critical emails are activated by a user-initiated request or a two-step action that must be finalized through the email itself. The email content provides the requested information, such as a link for password reset requests.

Examples

  • Password reset emails

  • Two-factor authentication emails

  • Any emails about retrieving lost account information

Account-based notification emails

How it works: These emails are dispatched whenever an event occurs in the user’s account, such as an overdue invoice or a subscription change. Notifications are automatically generated based on the rules you establish, eliminating the need for manual monitoring of user accounts.

Examples

  • Account creation emails

  • Account verification emails

  • Overdue invoices

  • Failed payment emails

  • Trial expiration emails

  • Password changes

  • Plan upgrades or changes

  • Login verification notifications

Transactional email best practices

Unlike email marketing campaigns, transactional emails are not tailored to specific objectives or promotions. Instead, they consist of templates filled with recipient-specific information based on their actions. While this approach saves you from continually crafting new emails, it doesn’t imply neglecting your transactional email templates.

Providing an exceptional transactional email experience fosters trust and enhances customer satisfaction. Satisfied customers are more inclined to engage with your brand repeatedly and recommend it to others. Here are some best practices to consider when crafting your transactional emails.

How to start sending transactional emails

For a secure, seamlessly integrated, and highly deliverable email delivery solution, it’s crucial to opt for an email service provider specialized in transactional emails. (In case you’re unaware, maintaining a distinction between transactional and promotional emails is vital, as explained in our article.)

MailerSend is a prime example of such a solution. Simply sign up and verify your domain. You have the option to send emails via API, which is preferred by developers and offers advanced features like transactional email templates, bulk sending, webhooks, and inbound routing. Alternatively, you can achieve similarly high rates of deliverability with a simpler setup using SMTP.

How Many Cold Emails to Send Per Day

How Many Cold Emails to Send Per Day?

Were you aware that a staggering 91.5% of cold email outreach goes unanswered? However, this doesn’t imply that sending cold emails will automatically land you in the spam folder. Quite the opposite, actually. It suggests that the majority of people mishandle cold email campaigns, whether it’s the content or the volume of emails sent.

Today, we aim to address one of the pivotal questions in email marketing: How many cold emails should you send per day? Let’s delve into it.

How many cold emails to send per day?

The ideal number of daily cold emails largely hinges on your prior experiences with cold emailing. For beginners, sending between 10 to 20 emails per day is advisable.

As you progress and incorporate automation into your cold email strategies, you can gradually escalate the volume of emails sent each day.

Your capacity to craft emails for a cold outreach campaign isn’t inherently restricted. Rather, limitations arise from factors like your email service provider and sender reputation. Allow us to elaborate.

Warming up an email address

Just as you wouldn’t floor the gas pedal and speed to 100 miles per hour immediately after starting your car, you should approach email inboxes with a gradual warming process to avoid damaging your email reputation. If you flood the system with 100 emails on your first day, email service providers may flag you for spam.

Email warmup involves slowly introducing emails over time to establish trust with email providers. This can be done manually or through an email warmup service, which sends a variety of emails to different addresses daily, jumpstarting your cold emailing campaigns.

While an email warming service may entail some expense, the investment is worthwhile as it ensures your email account is ready for use sooner rather than later.

Understanding the daily sending limit with different providers

The number of emails you can send per day is typically determined by your email service provider, regardless of whether you’re reaching out to previous contacts or conducting cold email campaigns.

A crucial tip for a successful cold email campaign is to avoid relying on free email providers. For instance, a free Gmail account allows you to send up to 500 emails per day, whereas a paid account increases the limit to 2,000 emails.

Here are the daily sending limits for some other email service providers:

Yahoo!: 500 emails
– Office 365: 10,000 emails
– Outlook account: 300 emails
– Mailgun: 300 emails
– ProtonMail: 150 (free) and 10,000 (paid)

So, when determining how many cold emails to send per day, consider the limitations of your email service provider. If you’re initiating new cold email campaigns, select providers based on the daily volume you require.

While occasionally exceeding daily sending limits may not result in immediate consequences, it’s best to avoid doing so frequently. For example, Google Workspace will halt email sending if you surpass its daily limit, while other providers may delay delivery until the limit is reset. However, it’s advisable to refrain from consistently exceeding these limits to prevent potential issues.

Your sender reputation makes a major impact on your cold email campaigns

Your sender reputation functions akin to a credit score assigned by email service providers, reflecting your credibility as a sender. A favorable sender reputation increases the likelihood of your cold emails, as well as other types of emails, reaching recipients’ inboxes.

Several factors influence your sender reputation:

– The frequency of bounced emails
– The incidence of spam complaints received from your emails
– Avoiding hitting spam traps during cold email outreach
– Email engagement metrics, such as open and response rates for your cold email marketing campaigns
– The level of email segmentation and personalization, distinguishing between bulk emails and personalized cold emails
– The volume of cold emails dispatched within a specific timeframe

Maintaining a positive sender reputation requires vigilance across these factors. Given that many cold email campaigns involve mass-sending identical messages to recipients, it’s unsurprising that they often fail to uphold a favorable sender reputation.

How to get a better sender reputation

The factors that influence sender reputation are well-known, which makes it easy to watch out for dangers and stay out of spam folders. With a sold email sender reputation, you’ll have an easier time with your cold email efforts.

Here are some practical tips of keeping your sender reputation spotless:

  • Use email validation services and clean your email lists before sending out your next cold email campaign
  • Give your recipients an easy way to unsubscribe and include a link for it in your cold emails
  • Segment and personalize your cold emails
  • Use authentication protocols before sending out any cold emails

A good reputation won’t just affect how many cold emails you can send. It will affect the success of all of your email marketing campaigns, so it’s worth keeping an eye on it.

What to do if you have a brand new email account

If you’re utilizing a new email address or managing multiple email accounts for sending purposes, it’s crucial to proceed with caution to ensure success. Hastiness can result in triggering spam filters across various mail servers, ultimately causing more harm than benefit.

Begin by gently warming up your email account, gradually increasing the volume of emails sent each day. Alternatively, you can opt for an email warmup service to expedite the process.

When you’ve obtained an email list from a trustworthy scraper or email tool, refrain from simply launching a cold email campaign. It’s imperative to meticulously vet the email list to eliminate invalid addresses, outdated entries, typos, spam traps, and other potential issues.

Take heed of your daily sending limit and exercise restraint, especially in the early stages. If you’re unsure about the permissible number of cold emails you can send per day, conduct thorough research to avoid exceeding limits.

Finally, prioritize personalization in your cold emails tailored to individual recipients. Evade the spam folder by customizing your emails according to distinct audience segments rather than employing a one-size-fits-all approach for everyone on your list.

How Email Jinny helps with your cold email marketing efforts

Getting your message to your desired audience without setting off spam filters and without breaching your email service provider’s (ESP) daily sending limits can pose a challenge. At Email Jinny, we’ve developed a cold email platform designed to enhance your open and click-through rates. Here’s how our cold email tool can assist you.

Automated email verification

Prior to dispatching your cold emails, EmailJinny meticulously verifies each one. By eliminating invalid and outdated email accounts, your sender score remains unscathed. This process not only enhances response rates but also fosters a favorable sender reputation effortlessly.

Easy integration

Email Jinny seamlessly integrates with your chosen email provider to send emails directly from your account. Whether you manage one or multiple email addresses, Email Jinny automates your campaigns, allowing you to engage promptly when recipients respond. Let Email Jinny handle the heavy lifting while you focus on other tasks.

Tracking cold emailing performance in a detailed dashboard

Sending emails from a Gmail account can leave you guessing about their fate. With Email Jinny, you can track various metrics such as open rates, click-through rates, responses, and more. Our user-friendly dashboard provides a comprehensive overview of your campaign’s success, allowing you to stay informed effortlessly.

Wrapping up

Many individuals struggle to effectively manage a large volume of cold emails. However, achieving excellent results from cold emails and steering clear of the spam folder is entirely possible if you adhere to the appropriate daily sending quotas. By prioritizing factors like sender reputation, email warmup, and targeted audience segmentation, you can significantly enhance your outcomes.

At Email Jinny, we’re here to assist you. Our cold email tool enables effortless outreach to numerous contacts while safeguarding your email deliverability and adhering to your ESP’s sending limits. With Email Jiiny, you can maintain a favorable sender reputation and keep your recipients engaged.

Start your journey today with our FREE Plan!

How to Build Quality Lead List for Cold Email

How to Build Quality Lead List for Cold Email

Finding the right people to email is really important if you want to use cold emailing to get new customers. It might take a while to make a list of good potential customers. But if you know where to look from the start, you can do really well.

If you’re just starting out, it’s a good idea to try out different websites and tools that help you find potential customers. There are lots of options, so it’s best to test them out and see which one works best for you.

These tools help you find the best places to look for customers and organize them based on who you want to reach. Plus, you’ll learn how to keep your email list up to date and follow the best ways to email people. You’ll also figure out how to find and check if the email addresses you have are correct.

By doing all of this, you can find new customers and make more sales for your business.

Research and develop a process

To start finding potential customers, you need to create a plan and a structure. After that, make sure you stick to certain steps to always find good potential customers by following your plan.

Create your ideal customer profile (those you want to reach)

Understand your ideal audience: Before diving into finding potential customers, determine who your ideal customers are. Make sure you aim for the right people by pinpointing their job titles, industries, and company sizes.

Research your target audience, figuring out who would be most interested in what you offer. You can narrow down your focus based on various factors:

– Job titles of decision-makers
– Monthly or annual revenue
– Technology and software they use
– Budgets for sales and purchases
– Size of their workforce
– Industry, location, and country

Organize your list into tiers and segments: Trying to reach everyone with the same message won’t work. People have different priorities depending on their budget, urgency, and interest level. So, it’s smart to categorize your audience. The more specific your categories, the better you can tailor your message, leading to more engagement and positive responses.

Craft compelling offers and case studies: To back up what you’re offering, it’s great to have case studies showing how similar clients in the same industry benefited from your services.

Organize your leads

The main goal of creating a successful list of potential customers is to set up a careful system, so you don’t have to start from scratch every day or week when looking for leads. It’s also handy to organize your lists neatly for future use, especially if you plan on re-targeting those leads.

Here are the steps:

1. Set aside 20-30 minutes each day to organize your lists of potential customers.
2. Create different folders in Google Drive or use free CRM tools like Bitrix24 for various niches.
3. Inside each niche folder, make subfolders named “New Leads,” “Verified Leads,” and “Uploaded Leads.”
4. To find new leads, have a template ready in your database with all the necessary filters applied. Export fresh data using this template and save it in the “New Leads” folder under the relevant niche.
5. Verify the exported lists and upload the cleaned-up version into the “Verified Leads” folder.
6. Store all the uploaded lists in Saleshandy under the “Uploaded Leads” category.

For example, you can name a list “IT Service – CTO’s – 11/50 – US,” indicating that it includes leads in the IT industry, with the job title of CTO, from companies with 11 to 50 employees.

As a bonus tip, you can automate the process of adding leads to Saleshandy using tools like Pabbly, Zapier, etc. You can watch a demo of automating this process in Saleshandy.

Finding leads from databases & other souces

After establishing your buyer persona and organizing the procurement process, the next step is selecting the most suitable tools or databases to gather leads and gauge their responses. However, it’s essential to invest effort into finding the right database for your needs. You’ll need to explore various platforms to identify the most effective tool tailored to your specific niche and offerings.

Saleshandy Lead Finder

The Saleshandy Lead Finder stands out as a dependable B2B Lead Database, boasting more than 750 million contacts sourced from over 35 million companies worldwide. With this tool, you can easily search based on industry, company size, location, job title, and other filters to pinpoint contacts that align with your requirements.

Email Finders & Scrapers

If you’re seeking a cost-effective method to uncover email addresses for your leads, utilizing email finders is an excellent choice. These tools enable you to retrieve email addresses from various social media platforms like LinkedIn, Twitter, and Facebook.

Compared to investing in a lead generation tool subscription, using an email finder is generally more budget-friendly.

The process of using an email finder is straightforward: you input the name or company of the individual or organization you’re targeting, and the tool scours online sources to retrieve their email addresses. Email finders often employ data mining and web crawling techniques to extract emails from web pages.

Before selecting an email finder, it’s wise to conduct research and read reviews to ensure the tool’s credibility.

Once you’ve obtained email addresses, the next crucial step is to verify their validity using tools like Bulkemailchecker or MillionVerifier. This verification process helps ensure that the email addresses you’ve found are legitimate.

Outsourcing your lead sourcing

Once you’ve become proficient at creating lists, you have the option to delegate this task to freelancers or agencies available on platforms like Fiverr or Upwork.

Another viable alternative is to explore websites such as ListKit, where you can buy specialized lead lists tailored to your preferences.

By outsourcing your list-building to these platforms, you free up time to concentrate on more critical tasks such as copywriting and campaign management.

To begin, simply click the “Order Your ListKit” button on the ListKit website. This will take you to their plans page, where you can select the option that best suits your requirements.

Verify your leads

It doesn’t end here. Subscribing or outsourcing your list building doesn’t ensure the quality of your list. 

You may end up only with 30-40% of verified leads. Therefore, it is vital to use email verifier tools to know what email addresses exist is very important.

Usebouncer

UseBouncer is a widely-used tool for verifying your leads in large quantities. While its subscription may be somewhat expensive, it’s known to deliver reliable results. You can register for UseBouncer and receive 100 email credits for free.

Bulkemailchecker

Bulkemailchecker offers a more budget-friendly option compared to UseBouncer for verifying your leads in bulk. It helps ensure the validity of your leads at a lower cost than other verifiers.

To get started, you’ll first need to register or log in to Bulkemailchecker. Then, you can purchase a validation package. For instance, if you need to verify 1000 contacts, it will cost you approximately $2.95.

Good database benchmarks

A database or lead provider that yields 50% more leads than verified ones is considered valuable.
Once you achieve good deliverability, indicating high-quality leads from your database, it’s essential to assess its response rates.
If bounce rates surpass 3%, consider switching lead databases to uphold your domain reputation.
Upon receiving responses from a database, escalate scraping efforts twofold.
For effective list-building, explore multiple lead sources and databases.

How to use EMAILJINNY to send mass mail?

How to Use EmaiJinny to Send Mass Email

are you ready to improve your email marketing? In this article, we’ll show you how to use EmailJinny to send lots of emails at once.

Whether you’re experienced in marketing or just starting out, EmailJinny’s easy-to-use platform and strong tools make reaching your audience simple. Let’s jump into the world of email campaigns with EmailJinny!

What is Email Jinny?

Email Jinny is a Newly launched free Email marketing platform that helps both small and big businesses connect with customers easily. It makes creating personalized emails effortless.

Plus, Email Jinny is a Free Mass Mailing platform for the email marketing world. It’s not just helpful, but it’s also a key part for the overall marketing plan.

Businesses can find everything they need in Email Jinny to make great, personal emails. This helps them connect with customers better and encourages them to do important things.

Why Use Email Jinny?

Email Jinny’s Free account is perfect for new businesses or those just starting with email marketing.

With this plan, you get a booming Unlimited subscribers limit, in Email Jinny there is no limit for subscribers, and you can send emails every month according to your server limit for free! ( In the case of Gmail the daily limit is 500 emails for a standard account) It’s easy to set up.

In the Email Jinny’s Free Plan, every email you send is sent with our brand name and Email Jinny’s Logo in the footer of the mail.

If you want to send bulk email without Email Jinny’s name and logo then you can upgrade. But for most users, the free account works just fine.

Plus, Email Jinny is easy to use and has lots of great features to make your email marketing simple.

Learning how to use Email Jinny’s features lets you send mass emails confidently. Paying attention to spam filters and following best practices ensures your emails reach your audience without any problems. 

Don’t forget to preview and test your campaigns to see how they look in your recipients’ inboxes. This makes sure your emails look professional and smooth.

Also Read – How to send Bulk Email in Gmail?

Benefits of using Email Jinny Bulk Mail Tool

No Daily Limit

Experience the freedom of unlimited daily sending with Email Jinny’s no-limits feature. Now anyone can send emails as they want to send.

No Subscribers Anymore

Say goodbye to subscriber limitations with Email Jinny, hassle-free. 

Cloud Based Secure Panel

Enjoy a 100% delivery rate with Email Jinny’s secure cloud panel for emails. Send tons of mail daily and our tool delivers all of your email directly to your receiver’s inbox with a 100% accuracy.

Send Personalized Email

Personalized messages that resonate with the audience’s interests and needs.

Track Email Event

Track email events like opens, bounces, and clicks in real-time to gain valuable insights.

100% Free Lifetime

We Don’t Charge a single rupee for our free plan lifetime.

How to Use Email Jinny for Sending Mass Emails

Email Jinny is an Email Delivery Platform a tool that helps businesses and individuals send bulk cold emails. It lets you test, send, and manage emails in one convenient place.

Email Jinny scales your outreach campaigns with free unlimited email sending without worrying about Email subscribers anymore.

Email Jinny is the one-stop solution for every industry like agencies, digital marketers, and freelancers. Any business or individual wanting to send bulk or cold emails can Email Jinny FREE of cost forever without entering your credit card details and it doesn’t require any subscriber limitations.

Step 1: go to EmailJinny's website

Email Jinny Home Page Website

You can send thousands of bulk emails using our bulk email sending tool for that just go to our website by clicking on the link given below.

Step 2: sign up & create your account for free

sign up on email jinny

on the home page of Email Jinny, you can click on the “Get Started” button in the top right corner or you can click on the “Start For Free” button that is placed in the center of the home page.

And here just below the “Start For Free” button, you can see two interesting things that are Free Forever and No Credit Card Required, yes that is absolutely true.

Step 3: Enter your details & sign up

log in and sign up in email jinny

If you already have an account then enter your Email Address and Password and if you are not a member of Email Jinny then click on the Signup button, enter your Email Address set your password, and create an account for sending FREE Bulk Emails every day.

When you sign up you can see a successful signup message now go to the log-in section and log into your account using your details.

Step 4: Fill all the Config details

email jinny config details

When you log in you directly redirected to the Config page of Email Jinny where you have to enter all the Config details like : Host, Port, Email, and Password etc. and click on update button.

Step 5 : Now it's time to send FREE bulk Emails

bulk email sender email jinny

and it’s time for the magic just feel all the recepents emails manually one by one or add an Excel file of all the emails, then write your perfect subject line and your message. that’s the whole simple and free process hit the send email button and relax.

Email Jinny plans

Email Jinny provides you with three plans you can choose any of these according to your needs and budget. All three plans are created in a way that any one can use the comfort of sending tons of mail in a single click. so let’s understand all the plans in detail.

FREE Plan

Yes Yes! you read it right Email Jinny provides you with a free plan, and now you thing like all the other bulk emailing platforms this is a limited-time free plan but you are wrong its a FREE forever plan. you can send as many emails as you want for absolutely FREE.

JINNY Plan

In Email Jinny’s FREE Plan, you can send unlimited bulk emails for free with the email jinny logo but if want to send customized bulk mails according to you then you can go for the JINNY plan In this plan the first 100 emails are sent without log per day and afterward all the emails are sent with the logo of email Jinny.

jinnny plan for bulk email email jinny

JINNY UNLIMITED Plan

Now let’s talk about the JINNY UNLIMITED plan in this you can send bulk emails without the logo of the email jinny unlimited for 28 days and at a very pocket-friendly price.

jinny unlimited plan for bulk emails

Click on the button below and start your bulk email-sending journey with Email Jinny right now.

conclusion

In the realm of email marketing, Email Jinny serves as a reliable companion, simplifying the process of sending mass emails while offering valuable tools and analytics to propel your success.

By harnessing the capabilities of Email Jinny, you can unleash the full potential of your email campaigns, make meaningful connections with your audience, and accomplish your marketing goals.

As you track campaign performance using the Email Jinny tool, you gain invaluable insights into the effectiveness of your email marketing endeavors. These analytics empower you to make informed decisions, refine your content, and optimize your strategies for improved engagement and conversion rates.

With active campaigns, you maintain ongoing communication with your audience and bolster brand loyalty.

So, seize the opportunities, delve into the realm of mass email, and let Email Jinny steer you towards email marketing triumph!

Other related article –

What is the best way to send bulk Email?

Best Bulk Email Service Providers in India

How to Send Bulk Mail Using Gmail?

FAQs

What is Email Jinny, and how can it benefit my email marketing efforts?

Email Jinny is a brand new free email marketing platform designed to revolutionize your email campaigns. It provides powerful features tailored to simplify your marketing efforts. With its simple interfaces and customizable email options,  Email Jinny equips you to optimize your strategies and achieve your goals without breaking the bank.

How do I get started with Email Jinny?

Getting started with Email Jinny is easy! Simply create an account, select a plan, set up your subscriber list, design your email templates, and start sending campaigns. The platform offers tutorials and customer support to guide you through the process.

Can I use Email Jinny for free?

Yes, Email Jinny offers a FREE plan that allows you to send Unlimited emails at no cost. This plan is ideal for small businesses or those new to email marketing.

How can I ensure my emails reach my subscribers' inboxes with Email Jinny?

Email Jinny helps you optimize your email deliverability by providing best practices for avoiding spam filters and maintaining sender reputation. By following these guidelines and regularly monitoring your email performance, you can improve deliverability and ensure your emails reach their intended recipients.

What support options are available for Email Jinny users?

Email Jinny offers various support options, including help documentation, tutorials, and customer support via email or chat. Whether you have questions about getting started or need assistance with advanced features, the Email Jinny team is available to help you succeed.

How to Send an Email to Multiple Recipients Individually in Gmail

How to Send an Email to Multiple Recipients Individually in Gmail

In online sales and marketing, it’s often tricky to send an email to many people while still making it feel personal.

Sending separate emails to each person would take too much time and effort.

But luckily, there’s a smart solution that lets you send personalized emails to lots of people at once without any privacy worries. Whether you’re new to business or trying to boost sales, learning how to use this solution can really improve your email strategy.

In this blog post, we’ll explain how to do it step by step, so you can become an expert at sending personalized mass emails.

Plus, we’ll talk about an important tool called Mailtrack and how it can make your email campaigns better and easier.

So, let’s get started and uncover the secrets to making your email campaign successful and impactful!

Why do I need to hide recipients in a mass email?

There are many reasons why people want to send emails to multiple recipients without them knowing who else is getting the email. This is a common need for:

– Salespeople: To reach out to clients and potential customers.
– Marketers: For running email marketing campaigns.
– Recruiters: To update people on job openings or application statuses.
– Organizations: For sending information to members, especially when anonymity and privacy are important.

The big advantage of doing this is creating the feeling of receiving an individual email. When you send a mass email where everyone can see the long list of recipients, it can feel spammy and generic.

It’s impersonal and makes people feel like they’re just one of many. But when you send an email directly to each person, it feels much more personal and direct.

As a result, people are more likely to engage with the email, and there’s a lower chance of it ending up in the spam folder.

How to send an email to multiple recipients individually

It’s quite common to need to send an email to a bunch of contacts without them knowing who else is getting it. Luckily, there are ways to do this.

In this guide, we’ll explain how to send an email to multiple recipients individually using the BCC (Blind Carbon Copy) method in Gmail.

How to use the BCC method in Gmail to send to multiple recipients individually

The BCC method in Gmail is the easiest way to send emails to multiple recipients individually. Here’s how it works: You send the email to one person, often yourself, and add all the other recipients as BCC.

Contacts added in the BCC field get a copy of the email, but it’s not visible to the main recipient or any other BCC contacts (that’s why it’s called “blind”).

Note: Don’t confuse this with the CC (Carbon Copy) option. Contacts in the CC field are visible to everyone, including other CC recipients.

Here’s a step-by-step guide on using the BCC method in Gmail:

gmail cc bcc
Source - MailTrack

1. Sign in to your Gmail account
Access Gmail through your web browser, phone app, or any other device, and begin composing your email.

2. Utilize the BCC field
Click on the “BCC” option next to the “CC” field. This will open a new space for adding BCC recipients.

3. Include your email address
Even when sending to multiple recipients using the BCC field, an email must have at least one recipient.

So, in the “To” field, enter your email address. This ensures your email avoids spam filters and increases its chances of successful delivery.

4. Add recipient email addresses
In the BCC field, enter the email addresses of the individuals you want to send the email to individually. Separate each address with a comma.

5. Review and send
Check your email content, subject line, and the list of BCC recipients carefully. Once satisfied, click the “Send” button to dispatch your personalized email to each recipient individually.

What are the potential problems of using BCC in Gmail for multiple recipients?

While the BCC method for sending mass emails is simple, it has some downsides you should know about:

1. Recipients noticing BCC status:
Recipients may notice they’ve been added as BCC recipients, which could raise concerns. Even though they can’t see other recipients, being in the BCC field instead of the direct recipient field may seem impersonal or even like spam. This might lead to your email being marked as spam by Gmail.

2. Lack of email tracking:
Using the BCC method means you won’t get important email tracking data like open rates, click-through rates, and recipient engagement. Without this data, it’s hard to know how effective your email campaign is and make improvements.

3. Gmail sending limitations:
BCC emails are subject to Gmail’s sending limits, which are typically around 500 emails per day for free Gmail accounts (slightly higher for Google Workspace users). This might be okay for small numbers of recipients, but it’s not enough for larger email volumes.

Note: If someone replies to a BCC email using “Reply All,” only you and the recipients in the “To” field will get the reply. The other BCC recipients won’t see it since their contact info isn’t visible.

In this case, using email campaign software would be a better option.

4. Limited personalization:
BCC emails lack advanced personalization features that dedicated email marketing tools offer, like adding a recipient’s first name. Personalizing content based on recipient data and behavior is important for engaging email campaigns, and BCC doesn’t offer these capabilities.

How To Write Perfect Cold Email For Job and Interview

How To Write Perfect Cold Email For Job and Interview

Write Cold Email For Job and Interview

Cold emailing has become a powerful tool in the arsenal of job seekers worldwide. In a job market inundated with applicants, standing out from the crowd is essential, and a well-crafted cold email can make all the difference. But what exactly makes a cold email effective, and how can you ensure yours gets noticed?

 In this guide, we’ll delve into the intricacies of crafting compelling cold emails for job applications, providing you with the strategies and techniques needed to unlock success in your job search.

Cold emailing is more than just sending a generic message to a hiring manager or recruiter; it’s about strategically positioning yourself as the ideal candidate for the job. A successful cold email requires careful research, personalization, and a clear value proposition. 

It’s an opportunity to showcase your skills, experience, and enthusiasm for the role while also demonstrating your professionalism and attention to detail. With the right approach, a cold email can open doors and lead to valuable career opportunities.

Understanding the Power of Cold Emails in Job Hunting

In today’s competitive job market, traditional methods of job hunting are no longer sufficient. While job boards and online applications have their place, they often result in your resume getting lost in a sea of applicants. Cold emailing, on the other hand, allows you to bypass the competition and directly connect with hiring managers and decision-makers. By reaching out proactively, you demonstrate initiative, enthusiasm, and a genuine interest in the company and role.

The Benefits of Cold Emailing for Job Applications

Power Of Cold Emailing In Job Hunting

1. Direct Access

Cold emailing provides direct access to key decision-makers within organizations, increasing your chances of getting noticed.

2. Opportunity for Personalization

Unlike traditional job applications, cold emails can be personalized to the specific recipient, making them more impactful and memorable.

3. Demonstrates Initiative

Sending a cold email demonstrates initiative and proactivity, qualities that are highly valued by employers.

4. Opens Doors

A well-crafted cold email can open doors to hidden job opportunities that may not be advertised publicly.

5. Builds Relationships

Cold emailing is an opportunity to start building relationships with potential employers, which can be beneficial in the long run, even if immediate job opportunities don’t materialize.

The Foundation of a Successful Cold Email Strategy

Before you hit send on your cold email, it’s crucial to lay the groundwork with thorough research. Researching the company and the individual you’re reaching out to not only demonstrates your interest and commitment but also allows you to tailor your email for maximum impact.

Key Aspects of Research for Cold Emailing

  1. Company Culture and Values: Gain insights into the company’s culture, values, and mission statement to ensure alignment with your values and goals.
  2. Recent News and Developments: Stay updated on recent news, events, and developments within the company, as these can provide valuable conversation starters and talking points.
  3. LinkedIn Profiles: Take the time to review the LinkedIn profiles of key decision-makers within the company to understand their background, interests, and professional achievements.
  4. Common Connections: Identify any mutual connections or shared experiences you may have with the recipient, as these can help establish rapport and credibility.

Crafting Your Cold Email: Step-by-Step Guide

Crafting a compelling cold email requires careful thought and consideration. It’s not enough to simply list your qualifications and experience; you need to communicate your value proposition effectively and capture the recipient’s attention from the outset.

Components of a Successful Cold Email:

  1. Subject Line: The subject line is the first thing the recipient will see, so make it count. Keep it concise, engaging, and relevant to the recipient’s interests or needs.
  2. Introduction: Start your email with a warm greeting and a brief introduction of yourself. Mention how you came across the company or the individual you’re reaching out to.
  3. Personalization: Personalization is key to making your cold email stand out. Reference specific details about the recipient or the company to demonstrate your genuine interest and enthusiasm.
  4. Value Proposition: Clearly articulate the value you can bring to the company and why you’re uniquely qualified for the role. Focus on how your skills and experience align with the company’s needs and objectives.
  5. Call to Action: End your email with a clear call to action, such as requesting an informational interview or expressing your eagerness to discuss potential opportunities further.

Optimizing Your Cold Email for Maximum Impact

Once you’ve crafted your cold email, it’s essential to optimize it for maximum impact. This involves paying attention to details such as tone, formatting, and language to ensure your message resonates with the recipient.

Tips for Optimizing Your Cold Email:

  1. Keep it Concise: Respect the recipient’s time by keeping your email concise and to the point. Aim for no more than a few paragraphs, focusing on the most relevant information.
  2. Showcase Your Personality: While maintaining a professional tone, don’t be afraid to let your personality shine through in your writing. A conversational tone can help you stand out and make a memorable impression.
  3. Proofread Carefully: Typos and grammatical errors can undermine the effectiveness of your cold email, so proofread carefully before hitting send. Consider using tools like Grammarly to catch any mistakes.
  4. Follow Up Strategically: If you don’t receive a response after sending your cold email, don’t be afraid to follow up politely after a week or two. A well-timed follow-up can demonstrate your continued interest and commitment.

Follow-Up: The Secret Sauce to Cold Email Success

Following up is an often overlooked but critical aspect of cold emailing. Many job seekers make the mistake of sending a single email and then giving up when they don’t receive a response. However, research shows that following up can significantly increase your chances of getting a response.

Follow-Up The Secret Sauce to Cold Email Success

Strategies for Effective Follow-Up

  1. Be Persistent, But Not Pushy: While it’s important to follow up, it’s equally important to do so in a polite and respectful manner. Avoid coming across as pushy or desperate, as this can turn off the recipient.
  2. Provide Value: In your follow-up emails, consider providing additional value or information that may be of interest to the recipient. This can help keep the conversation going and demonstrate your expertise in your field.
  3. Use Multiple Channels: If you haven’t received a response to your initial email, consider reaching out through other channels such as LinkedIn or Twitter. Different people prefer different communication methods, so casting a wider net can increase your chances of getting a response.
  4. Know When to Move On: While persistence is important, it’s also essential to know when to move on. If you’ve followed up multiple times without receiving a response, it may be time to focus your efforts elsewhere.

 

Overcoming Common Challenges in Cold Emailing for Jobs

While cold emailing can be highly effective, it’s not without its challenges. From crafting the perfect subject line to dealing with rejection, there are several hurdles to navigate. However, with persistence, patience, and a willingness to learn from setbacks, you can overcome these challenges and achieve success in your job search.

Common Challenges in Cold Emailing

  1. Crafting the Perfect Subject Line: The subject line is the first thing the recipient will see, so it’s essential to make it compelling and relevant. This can be challenging, as you only have a few words to capture the recipient’s attention.
  2. Personalization: Personalizing your cold emails can be time-consuming, especially if you’re reaching out to multiple companies or individuals. However, it’s essential for making a meaningful connection and standing out from the crowd.
  3. Dealing with Rejection: Not every cold email will result in a positive response, and rejection is an inevitable part of the job search process. While it can be discouraging, it’s important not to take it personally and to keep pushing forward.
  4. Navigating Silence: One of the most challenging aspects of cold emailing is dealing with silence. It’s not uncommon for recipients to ignore cold emails altogether, leaving you wondering whether to follow up or move on.

Case Studies: Real-Life Examples of Successful Cold Emails

To illustrate the effectiveness of cold emailing, let’s explore some real-life examples of successful cold emails that led to job opportunities. These case studies will provide valuable insights into what works and what doesn’t when it comes to cold emailing for jobs.

Case Study 1: Sarah's Success Story

Sarah had been job hunting for several months without much success. She decided to try cold emailing as a last-ditch effort and crafted a personalized email to the CEO of her dream company. To her surprise, she received a response the same day and was invited for an interview. Sarah ultimately landed the job and credits her success to the power of cold emailing.

Case Study 2: John's Journey to Success

John had been struggling to find a job in his field for over a year. After sending dozens of resumes and receiving only a handful of responses, he decided to try a different approach. He researched his target companies carefully and crafted personalized cold emails to the hiring managers. While not every email resulted in a job offer, John was able to secure several interviews and ultimately landed a job at a company he was passionate about.

Introducing "Email Jinny" - Free Bulk Cold Emailing Tool

free bulk emailing tool

your ultimate tool for sending cold emails with ease. With Email Jinny, you can send cold emails in bulk for free, forever! Our user-friendly platform allows you to streamline your email outreach efforts, saving you time and maximizing your reach. 

Whether you’re a seasoned job seeker or a business owner looking to expand your network, Email Jinny has you covered. And if you need more advanced features, we offer premium plans to suit your needs. Say goodbye to tedious manual email sending and hello to Email Jinny – your trusted partner in cold email outreach.

Cold emailing can be a daunting task, but with the right tools and strategies, you can unlock new opportunities and take your career or business to new heights. By leveraging the power of cold email outreach, you can connect with decision-makers, build relationships, and ultimately achieve your goals. 

With Email Jinny by your side, sending cold emails has never been easier or more effective. Try it out today and see the difference it can make in your job search or business growth journey.

FAQs: Burning Questions About Cold Emailing for Jobs

Is it appropriate to send cold emails for job opportunities?

Yes, sending cold emails can be a proactive way to explore job opportunities and make valuable connections in your desired industry.

How can I increase the likelihood of receiving a response to my cold email?

Personalize your emails, showcase your relevant skills and experience, and follow up strategically to maximize your chances of getting a response.

What should I include in my cold email?

Your cold email should include a compelling subject line, a brief introduction of yourself, a personalized message, your value proposition, and a clear call to action.

How long should my cold email be?

Aim for a length of around 150-200 words. Keep it concise and to the point, focusing on the most relevant information.

How should I follow up after sending a cold email?

Wait at least a week before following up, and keep your follow-up email polite and respectful. You can also try connecting with the recipient on LinkedIn or sending a brief reminder email.

What should I do if I don't hear back after sending a cold email?

Don’t be discouraged! Follow up politely after a reasonable period, and consider refining your approach based on feedback or insights gained from your outreach efforts.

How many times should I follow up if I don't receive a response?

It’s generally acceptable to follow up two or three times if you haven’t received a response. After that, it’s best to move on and focus your efforts elsewhere.

Should I send the same cold email to multiple companies?

While it’s tempting to send a generic email to multiple companies to save time, personalized emails are much more effective. Take the time to tailor each email to the specific recipient and company.

What should I do if I receive a rejection after sending a cold email?

Don’t take it personally! Thank the recipient for their response and ask if they have any feedback or suggestions for improvement. Use the experience as a learning opportunity and keep pushing forward.

How can I measure the effectiveness of my cold email outreach efforts?

Keep track of key metrics such as open rates, response rates, and conversion rates to gauge the effectiveness of your cold email campaigns. Experiment with different strategies and iterate based on the results.

Conclusion

Crafting compelling cold emails for job applications is both an art and a science. By conducting thorough research, personalizing your emails, showcasing your value proposition, and following up strategically, you can increase your chances of landing interviews and securing your dream job. Remember, persistence and resilience are key traits of successful job seekers. Keep refining your approach, learn from setbacks, and never underestimate the power of a well-crafted cold email. Happy job hunting!

How to send a Newsletter in Gmail

How to send a Newsletter in Gmail

Email marketing remains a valuable tool for small businesses, offering a significant return on investment. In fact, it boasts an impressive $36 return for every $1 spent. That’s why many small to medium businesses rely on email marketing to acquire and retain customers.

Among the various types of emails used in email marketing, newsletters play a crucial role in maintaining the health of your business. They aid in lead nurturing and keep your customers engaged with your brand. Even marketing experts endorse the effectiveness of email newsletters.

For small businesses, knowing how to send a newsletter in Gmail is essential. If you’re unsure where to begin, we’ve got you covered. Today, we’ll explore how to send Gmail newsletters and provide tips for doing so effectively.

Let’s get started.

How To Send a Newsletter in Gmail

It might surprise you that even though Gmail is the most widely used email platform, people don’t often think of using it for sending email newsletters. But that doesn’t mean you can’t do it.

You can actually send newsletters through Gmail using two different methods.

Sending Gmail Newsletter Using Google Docs

The easiest way to create an email newsletter in Gmail is by using Google Docs and it’s easier than you think to get started. 

  1. Go to Google Docs -> Templates Gallery -> Newsletter. 
gmail newsletter using docs
  1. There are three options to choose from: Geometric, Lively, and Plum. Select the one that you like and draft your newsletter in Google Docs. 
  2. Go back to Gmail’s main page. Click on Compose and draft an email as you normally would. 
  3. Add a subject line and copy-paste your email draft from Google Docs into the body of your email.
  4. At this stage, you might notice some formatting irregularities. You can try and fix them manually as best as you can. 
  5. Now that you have the email newsletter ready to go, copy-paste the email addresses of your recipients into the BCC section of the email draft. 
  6. Check everything to make sure your email newsletter is flawless. Now hit the Send button. 

Because you can’t see your email before it goes to everyone, it’s smart to send a test email to yourself and your team first. This lets you catch any mistakes or make any changes needed.

As you can see, this isn’t the ideal way to send email newsletters with Gmail. But don’t worry, you don’t always have to rely on Google Docs to make newsletters in Gmail.

Send Newsletter From Gmail Without Google Docs

Another method to send an email newsletter with Gmail is by utilizing its built-in email template feature. This feature is currently accessible only on specific Gmail Workspaces. If you can’t use it yet, it might be because Google is gradually releasing this update.

If you have access to it, here’s how you can make a newsletter in Gmail using the Layouts feature:

  1. Go to Compose in Gmail. 
  2. Click on Select A Layout in the bottom right corner of the taskbar. The icon is located next to the Insert Signature icon. 
  3. You’ll find multiple layouts, including a few that were specifically designed for newsletters, CTAs, and referral emails. Choose one based on the preview generated on the right side of the template window and click Insert. 
  4.  The template will be automatically inserted into the body of your email where you can edit it and draft your newsletter. 
  5. Edit the template according to your preferences. You can edit the images, add links, remove sections, and change the copy of your message. 
  6. Once the draft has been edited to your liking, add a subject and copy-paste your mailing list into the BCC section of the email before hitting the Send button. Or, use the Mail Merge feature if it’s available to you. If it is, the icon will be located next to the Select A Layout icon in the bottom taskbar. 
  7. You can easily schedule your newsletter if you’re drafting it using these updates. 

What Are the Limitations of Sending a Gmail Newsletter?

It turns out that there are several drawbacks to sending newsletters via Gmail using the methods we discussed. Gmail isn’t the best option for mass emailing, whether it’s newsletters or other email campaigns. Here’s why:

1. Limited templates: Whether you use Docs or Layouts, the number of templates available is very limited, and they may not be engaging enough.

2. Editing restrictions: The ability to edit templates on Gmail is limited. For example, with Layouts, you can’t change image dimensions.

3. Conversion optimization: Newsletters sent via Gmail might not be optimized for conversion and may not have the impact you’re aiming for.

4. Lack of Mail Merge: BCC-ing your entire mailing list isn’t the most professional method unless you have access to the Mail Merge feature.

5. No A/B testing: You can’t A/B test your email campaign to understand what’s working and what needs improvement.

6. Spam folder risk: Your newsletter could end up in the recipient’s Spam folder.

7. Limited customization: Without mail merge, you can’t customize newsletters for each recipient.

8. Tracking limitations: You can’t track email newsletters for important metrics like open rate and bounce rate.

9. Audience segmentation: There’s no option to segment your audience and measure your newsletter’s performance.

10. Sender Reputation Score impact: Newsletters that don’t follow best practices can harm your Sender Reputation Score, affecting email performance.

In summary, relying solely on Gmail’s built-in features for email newsletter marketing campaigns can have significant consequences. The most practical approach is to use a third-party service provider, such as a Chrome extension.

How To Send Newsletters in Gmail Using a Chrome Extension

Chrome extensions can be really helpful when you’re trying to track your emails or sending out big campaigns.

One cool extension you might want to try is Mailtrack.

Mailtrack is a free Chrome extension that lets you track emails sent from your Gmail account. If you sign up for its Advanced plan, you can access the Campaigns feature, which allows you to send mass emails to up to 10,000 people.

This feature is great for email newsletter campaigns because it makes the whole process simple and efficient.

Here’s how you can use it to send newsletters from your Gmail account:

1. Install the Mailtrack Chrome extension and sign up for the Advanced plan, then refresh your Gmail inbox.
2. Click on “Compose” in Gmail. You’ll see the “Campaign” button on the right side of the Draft box.
3. Click on “Campaign” and add the email addresses of your recipients in the “To” section of the Draft box. You’ll need to import all the contact details of your recipients into a Google spreadsheet so you can segment them based on your needs.
4. Add a subject line.
5. Write your email as usual. While doing this, you’ll notice a “Download A Template” button on the right. If you click it, you’ll be taken to Mailtrack’s dashboard where you can create a new template.
6. Alternatively, you can copy-paste your email from Google Docs or use Google’s “Select A Layout” option as mentioned earlier.
7. Fill in all the required fields before hitting the Send button.

At this point, Mailtrack will show you a pop-up telling you how many people the campaign will reach, depending on the number of contacts you’ve added to your mailing list (up to 10,000 recipients).

This pop-up also lets you adjust other settings for your email campaign. You can:

– Choose the notifications you want to receive about your email (like when it’s opened, who opened it, and how many times they opened it).
– Schedule the campaign to go out later.
– Send a preview to yourself before it goes to your mailing list.

Choose the options that suit you best before sending the campaign. Mailtrack also lets you send single or batch campaigns.

You can even cancel an ongoing campaign from Mailtrack’s dashboard. While canceling won’t unsend emails that have already been delivered, it will stop any pending emails.

This feature is really handy, especially if you spot mistakes in the email draft or want to undo a campaign for any reason.

Sending Newsletters in Gmail: Built-in Mail Merge vs. Gmail Extension

You might question why you should invest in an extension like Mailtrack when you can utilize Gmail’s built-in Mail Merge feature. This feature enables you to send the same newsletter individually to all your recipients and offers some personalization options, although they’re limited.

Although mail merge can be useful, it has its limitations. Here’s a comparison of the two options to help you determine which one is more suitable for your email newsletter campaigns:

Rounding It Up: How Should You Send a Newsletter on Gmail?

You have various options to enhance your email marketing efforts through Gmail. Each method has its own advantages and disadvantages. Therefore, deciding which method to use can be confusing if you don’t research thoroughly.

Before making a decision, ask yourself a simple question: what do you hope to achieve with your email campaign?

If you just want to dip your toes in the water before diving into lead generation or nurturing, Gmail’s built-in mail merge can be a good starting point. However, if you’re aiming for more and understand the importance of a well-crafted email marketing campaign, consider using EmailJinny.

How to Recover Deleted Emails in Gmail

How to Recover Deleted Emails in Gmail

You can recover deleted emails from Gmail Trash in four simple steps –

  • Log into your email account 
  • Find the trash folder
  • Select the deleted email
  • Move the email from Trash to Inbox

Let's find out How to Recover Deleted Emails in Gmail

Accidentally deleting an important email happens a lot. You might delete messages from your Inbox to make room or tidy up your account. Then you realize you deleted something important along with the others.

It can be really stressful! But luckily, Gmail makes it super easy to fix this.

There’s a simple way to get back deleted emails in Gmail. From your Inbox, it only takes four clicks to undo deleting the email.

How do you do it? How do you recover deleted emails in Gmail?

This article will show you the different ways to do it. After reading, you won’t have to worry about accidentally deleting an email in Gmail anymore.

Methods for recovering deleted Emails on Gmail

There are different ways to recover deleted Gmail emails, depending on whether you use email backup or not.

Let’s explore them in detail:

Recovering a deleted email on Gmail if you’ve not taken an email backup

If you haven’t saved a copy of your Gmail emails, there are two ways to get back a deleted one:

1. Recover from Trash: This is the easiest way. When you delete an email, it goes to the Trash folder. You have 30 days to get it back from there. But after those 30 days, it’s gone for good.

2. Recover with Google Workspace Admin Console: If you’re part of a group, like in a company, an IT Administrator can help. They can recover deleted emails, but only within 25 days after the initial 30-day period.

Recovering a deleted email on Gmail if you have an email backup

If you’ve saved copies of your Gmail data, there are different ways to get back deleted emails:

1. Use Gmail Message Recovery Tool: This tool helps you recover deleted emails directly from Gmail.

2. Use Google Vault: This is another option provided by Google to recover deleted emails.

3. Use Outlook Auto-Archive: If you’ve set up auto-archiving with Outlook, you might find your deleted emails there.

4. Use third-party tools like Gmvault (for personal users) or SysCloud (for administrators): These tools can also help in recovering deleted emails.

How to recover deleted emails on Gmail from your desktop

Because many people don’t save copies of their emails, the only way to recover a deleted email for them is from the Trash folder.

Here’s a simple guide to recovering deleted messages on Gmail from the Trash using a computer. It’s quick, taking less than 30 seconds, and involves just four steps:

Step 1: Log in to Gmail

Open Gmail using a web browser. Type in your email address and password, then press the enter key. This will bring you to your Gmail account.

Step 2: Navigate to the “Trash” tab

On the left of the screen, there is a list of folders (Inbox, Starred, Spam, Sent, etc).

gmail recover email

Your deleted emails are stored in a folder labeled “Trash” or “Bin,” which might appear differently depending on your language settings.

Scroll through the list of folders until you find the “Trash” folder.

If you don’t see a folder named “Trash” or “Bin,” click on “More” located at the bottom of the list.

trash

Now that you’ve located the folder with your deleted emails, click on it to view the emails and begin the recovery process.

Note: While many of your other folders display a number indicating unread emails, the Trash/Bin folder won’t show a number, even though it may contain unread emails.

Step 3: Select the deleted email you want to recover from the Trash/Bin folder

In the Trash folder, you’ll see the deleted emails. Look through the list to locate the email you want to recover. Click on the checkbox on the far left side of the email row to select it for recovery.

If you want to recover multiple emails, check the box next to each email you wish to recover.

trash select recover

Step 4: Move the deleted email from Trash to Inbox

After you’ve chosen the email(s) you want to recover, you can begin moving them out of the Trash folder.

To do this, click on the “Move to” icon located in the row of buttons above the list of emails.

After clicking the “Move to” icon, a drop-down menu will appear. Choose “Inbox” from the menu to move the deleted email from the trash folder back to your Inbox.

Remember, you can also move the emails to any other folder listed when you click the drop-down arrow. However, most people prefer to move them to the “Inbox.”

Once you select “Inbox,” the deleted email will move automatically.

A notification will briefly appear in the bottom left corner of your screen, confirming the action and providing an option to undo it. However, it will disappear after a few seconds.

confirm trash recover gmail

Effective tips for deleting and managing emails in Gmail

Keeping your Gmail Inbox organized helps you stay productive by preventing clutter. Here are some top tips for managing emails in Gmail:

1. Clear out older emails: Because Gmail’s storage space is limited, consider deleting older emails that you no longer need. Use the date function in “Advanced search” to find and delete emails from, for example, five years ago.

2. Remove emails from specific senders: If you receive emails from a sender that you don’t need, search for their emails and delete them all at once.

3. Unsubscribe from unwanted marketing emails: Reduce clutter in your inbox by unsubscribing from promotional emails. Look for the “unsubscribe” button at the bottom of the email and click it to stop receiving them.

4. Organize emails with categories: Use Gmail Labels to categorize your emails based on specific criteria. Create folders and move similar emails into them to keep your inbox tidy.

5. Automate organization with filters: Set up filters to automatically sort emails into different folders based on criteria you define. This saves time and reduces manual effort.

6. Use email templates for common replies: If you frequently send similar emails, create templates to save time. Customize the template with recipient-specific information before sending to streamline your email communication.

FAQs

What happens to deleted emails in Gmail?

When you delete emails in Gmail, they are moved to the “Trash” or “Bin” folder. Gmail keeps these deleted emails in the Trash/Bin folder for 30 days, allowing you to restore them if needed.

After 30 days, Gmail permanently deletes all emails in the Trash/Bin folder. This deletion is permanent and automatic, meaning you cannot recover these emails if you’re a personal Gmail user or haven’t backed up your emails.

Note: Gmail only automatically deletes emails from your Trash folder after they’ve been there for more than 30 days.

If emails are disappearing from other folders, like your Inbox or Sent folder, it might indicate a third party has access to your account. In such cases, your account could be compromised, and you should contact Gmail Support.

Additionally, you might have a filter set up that automatically archives or deletes messages from your folders. Check your Filters and Blocked Addresses tab in settings to see if any such filter is active.

Can I recover permanently deleted emails from Gmail after 30 days?

Once a deleted email remains in the Trash folder for more than 30 days, Google permanently removes it. Personal account users won’t be able to recover these deleted Gmail emails.

However, an IT administrator can restore permanently deleted emails from Gmail after 30 days using the Google Admin Console.

Users who backed up their email data will also have the option to retrieve deleted emails after 30 days.

perfect subject line for cold emailing

Crafting the Perfect Opener for Your Cold Emails

In the crowded digital landscape, your cold email subject line is your first line of defense. It’s the gateway that either entices recipients to open your message or relegates it to the dreaded spam folder. Crafting an effective subject line is an art form, requiring a delicate balance between intrigue, clarity, and personalization. Here, we’ll delve into the world of captivating subject lines, equipping you with the tools to turn lukewarm leads into raving fans.

The Secrets of Subject Line Success for Cold Email

1. Speak Clearly, Not in Riddles:

Ditch the clickbait tactics and be upfront about your email’s content. Let recipients know why they should invest their valuable time in opening it.

Examples:

  • “Boosting Your [Industry] ROI: Proven Strategies We Can Share”
  • “[Name], Can We Help You Achieve [Their Goal]?”
  • “[Question Related to Their Work] – Looking for Insights?”

2. Personalization Power:

Name-dropping (done ethically) works wonders. If you have their name, use it! If not, find other relevant details to personalize, like their company or industry.

Examples:

  • “Hey [Name], Impressed by Your Work at [Company]”
  • “[Industry Insight] We Found Interesting for [Company]”
  • “[Mutual Connection]’s Recommendation: Let’s Connect!”

3. Value Proposition at Its Finest:

Highlight the “what’s in it for them” aspect. Show recipients how your email can benefit them or solve their pain points.

Examples:

  • “Double Your Website Traffic in 30 Days – Free Guide Inside”
  • “Reduce Your Marketing Costs by 20% – Strategies We Use”
  • “[Challenge They Face]? We Have a Solution You’ll Love”

4. Keep it Concise and Compelling:

Attention spans are short, so aim for subject lines within 6-10 words. Pack a punch without sacrificing clarity.

Examples:

  • “Growth Hack for Your Business”
  • “Quick Question About [Their Project]”
  • “[Industry Trend] You Need to Know”

5. A/B Test Like a Pro

Don’t settle for guesswork. Experiment with different subject lines and track their performance using email marketing tools.

Bonus Tip: Consider using emojis judiciously to stand out in the inbox, but ensure they align with your brand and target audience.

Subject Line Magic for Different Scenarios

1. Reaching Out to Someone New:

  • “Looking to Connect: Shared Passion for [Common Interest]”
  • “Intrigued by Your Work at [Company] – Can We Chat?”
  • “[Mutual Connection]’s Suggestion: Collaborate on [Project]?”

2. Following Up After an Event or Introduction:

  • “Great Meeting You at [Event Name]! Let’s Connect Further”
  • “[Mutual Connection] Mentioned You – Excited to Follow Up”
  • “[Topic Discussed at Event]: Your Thoughts?”

3. Re-Engaging Inactive Leads:

  • “[Challenge They Face]: Have We Got a Solution for You?”
  • “Is [Problem They Mentioned] Still a Concern?”
  • “Just Checking In: Still Interested in [Your Offering]?”

4. Offering a Free Resource:

  • “[Free Guide] Unlock the Secrets of [Industry Topic]”
  • “[Free Webinar] Boost Your [Skill] in 60 Minutes”
  • “[Free Tool] Make Your Life Easier with [Tool Name]”

Remember: Subject lines are a dynamic landscape. Keep testing, refining, and staying informed about trends to ensure your emails always get the clicks they deserve.

Frequently Asked Questions (FAQs)

How long should my subject line be?

Aim for 6-10 words for optimal readability on most devices.

Can I use emojis in my subject lines?

Use them sparingly and only if they align with your brand and target audience.

What if I don't have their name?

Personalize with other relevant details like their company, industry, or a shared interest.

How often should I test my subject lines?

Regularly! A/B testing is key to optimizing your open rates.

What are some subject line mistakes to avoid?

Don’t use all caps, misleading information, or excessive symbols

Conclution

By following these guidelines and injecting your own creative flair, you can craft subject lines that turn heads, spark interest, and ultimately boost your cold email success. Remember, the perfect subject line is the first step towards building meaningful connections and achieving your communication goals. Now, go forth and conquer those inboxes!

Cold Email Outreach Guide

Cold Email Outreach Guide: A 10-Step Method for Effective Outreach

You’ve found your way to this cold email guide for a couple of key reasons.

Firstly, you’re aware that cold emailing isn’t a walk in the park.

Secondly, you understand that when executed correctly, cold emailing can yield remarkable results.

Why? Because cold email has proven its effectiveness time and again.

Sure, each email you send competes with dozens, if not hundreds, of others in the average professional’s inbox daily. And yes, you’re reaching out as a stranger amidst a sea of messages from familiar faces or subscribed lists.

However, by approaching cold email outreach with the right blend of intelligence, strategy, and professionalism, you can break through the noise. You can capture recipients’ attention, prompt them to open your emails, and even garner responses. (Did you know the average cold email reply rate hovers around 1% to 5%? Let’s help you surpass that.)

Most importantly, your well-crafted cold emails have the potential to translate into closed deals or achieve whatever other outcomes you’re aiming for.

This guide will teach you how to send effective cold emails. We’ll explain our 10-step method for cold email outreach, which is backed by over 20 years of expertise and research on the 4 billion+ cold emails sent through the GMass platform.

We’ll discuss how to start your first cold email campaign and ways to boost your conversion rates. Whether you’re new to sales or have already taken cold email courses, you’ll find valuable insights here.

Are you ready to make the most of your cold email efforts? Let’s get started!

What Is Cold Email?

A cold email is a message you send to someone you don’t know beforehand. These emails serve a genuine business purpose and offer relevant opportunities to targeted individuals, distinguishing them from spam.

The primary goal of a cold email is similar to that of a cold call: to initiate contact and achieve a business-related outcome. However, cold emailing is often more scalable and easier to execute than cold calling.

Whether you’re reaching out to a CEO for a product demo, networking with industry peers, or establishing connections with potential investors, cold emails can be used for various purposes. The key is to offer value that aligns with the recipient’s interests and needs.

The defining feature of a cold email is the absence of a pre-existing relationship between you and the recipient. Your email must grab their attention, prompt them to open it, and ultimately compel them to respond.

What is Cold Email Marketing?

Cold email marketing involves reaching out to potential leads via email instead of using methods like cold calling or social media messaging.

Although the goal is similar to cold calling—to initiate contact and prompt action—email marketing offers advantages in scalability and reduced intrusiveness. Recipients tend to be more open to receiving a series of cold emails compared to repeated cold calls.

Similar to advertising, the aim of cold email marketing is to introduce your company or product to a targeted audience and encourage them to respond or make a purchase. However, email outreach is often more cost-effective and precisely targeted than traditional advertising methods.

A successful cold email campaign hinges on personalized, relevant content with a clear call-to-action. Additionally, factors like list accuracy, timing, deliverability, testing, and sender reputation can impact reply rates.

While the immediate goal of cold email outreach is to elicit a response, it’s essential to recognize that each email has a broader reach. Every message contributes to brand perception, informs the audience, and lays the groundwork for potential relationships or referrals.

There are various types of cold email campaigns, ranging from B2B sales outreach to public relations, community engagement, brand awareness, networking, job hunting, recruitment, and SEO link building. As a result, each email campaign is unique and tailored to its specific objectives and audience.

Is Cold Email Spam?

When executed correctly, cold email is distinct from spam. While both are forms of unsolicited email, cold emails are targeted, personalized, and relevant, serving a legitimate business purpose and originating from a verifiable source.

However, it’s advisable to consult with a legal expert if you have concerns about compliance with regulations such as the U.S. CAN SPAM Act.

An effective cold email typically includes:

– Your full, genuine name
– Relevant contact details, such as your website, social media profiles, physical business address, and phone number
– Personalized content tailored to the recipient
– A clear and straightforward explanation of why you’re contacting them
– Avoidance of clickbait in the subject line

In contrast, spam emails often:

– Originate from email addresses with little service history, as spammers frequently change IDs and services to evade detection
– Use fake names or company names
– Incorporate clickbait in the subject line
– Lack personalization, often being copied and pasted
– Utilize deceptive language to encourage clicking on suspicious links
– Typically have a commercial intent, attempting to sell a product without prior relationship-building efforts.

The 10-Step Method for Cold Emailing That Works

Let’s delve into the 10-step method for successful cold emailing.

By mastering each of the following areas, your cold emails will transcend the clutter of marketing emails and yield the desired outcomes.

When you adhere to these steps:

1. Your emails will reach targeted recipients at optimal times.
2. The messages will land in recipients’ inboxes and compel them to open.
3. The personalized and relevant content will captivate prospects, while the call-to-action will prompt them to respond.
4. Even if recipients don’t reply immediately, strategic follow-ups will encourage them to do so.

Below are the 10 steps for effective cold emailing.

Self-guided email warmup: Get your email address and domain ready for cold emailing

It might be tempting to jump right into sending cold emails, but doing so without proper preparation can raise red flags with email providers.

If your email activity suddenly spikes from a few messages per day to a large volume of nearly identical emails, it can signal spam-like behavior to email providers. This is especially true if you’re using a brand-new email address or domain.

Before diving into cold email outreach, it’s best practice to warm up your email address. While there are tools available for automated email warming, such as the one previously offered by GMass, it’s important to note that some email providers, like Google, have cracked down on such automated processes.

Instead, you can conduct a self-guided warmup process. This involves gradually increasing the number of emails you send each day, starting with a small volume and gradually ramping up. As recipients engage positively with your emails—by opening, clicking, and replying—email providers like Google will recognize your emails as legitimate and deliver them to recipients’ inboxes rather than spam folders.

Once your email is properly warmed up, you can confidently send cold emails at scale, knowing they’re more likely to land in recipients’ inboxes. Skipping the warmup process increases the risk of your emails being flagged as spam and not reaching their intended recipients.

Other Email Deliverability tools

Take advantage of this collection of complimentary deliverability tools to ensure your emails reach the intended recipients’ inboxes seamlessly.

– Utilize custom tracking domains to avoid sharing a tracking domain with other senders. Moreover, GMass is one of the few platforms that offer free SSL for your tracking domain, enhancing email deliverability by securing your links.

– Employ Spam Solver to assess your campaigns and predict whether they will land in the inbox, spam, or promotions folder. This tool helps refine your email content to improve inbox rates. Additionally, the Inbox, Spam, or Promotions? tool is available for campaigns from any email provider.

– Leverage Email Analyzer to examine the technical aspects of your emails, including SPF, DKIM, blacklists, and the SMTP conversation underlying your messages.

– Explore the Email Deliverability Wizard, which provides insights based on thousands of cold campaigns, allowing you to evaluate your campaign’s performance effectively.

Prospecting and list building: Finding the right leads — and right info about those leads

In the end, the effectiveness of your campaign hinges on your understanding of your target customer. (And then your ability to tailor your pitch to them. However, even the most compelling pitch ever devised would fall flat if your audience targeting is off.)

The primary goal of most outreach messages is to persuade, and the most effective way to do so is by comprehending what matters most to your audience.

Ultimately, individuals are more inclined to engage with content that addresses their needs. (Regrettably, many email marketers and cold emailers overlook this fundamental aspect.)

Determining the recipients of your marketing emails is just as crucial as crafting their content. Once you’ve established your target audience persona (a profile outlining the characteristics of your ideal prospects), you must engage in thorough prospecting to identify individuals whose email addresses match those criteria.

Choosing the right cold email platform

Selecting the ideal cold email platform

Your objective when selecting email marketing software is to locate a platform that:

1. Enhances your efficiency (and certainly doesn’t impede it)
2. Assists in achieving optimal email deliverability rates
3. Offers the necessary cold email features (such as scheduling, follow-ups, etc.)
4. Transparently outlines limits and caps to avoid unexpected campaign restrictions

The “optimal” cold email software varies depending on your specific requirements.

Email Jinny Free Cold Emailing Platform

Introducing Email Jinny, a revolutionary tool designed to streamline your cold email outreach efforts. With Email Jinny, users can send bulk cold emails for free, making it an invaluable resource for businesses, entrepreneurs, and professionals seeking to expand their reach and connect with potential clients or customers. Unlike traditional email marketing platforms that often come with hefty price tags or limitations on the number of emails sent, Email Jinny offers unlimited sending capabilities without any cost, allowing users to scale their outreach efforts without breaking the bank.

Email Jinny boasts a user-friendly interface and intuitive features, making it accessible to users of all skill levels. Whether you’re a seasoned marketer or just starting out, Email Jinny simplifies the process of creating, sending, and tracking cold email campaigns. From personalized email templates to advanced analytics tools, Email Jinny provides everything you need to craft compelling messages, reach your target audience, and measure the effectiveness of your campaigns. With Email Jinny, sending bulk cold emails has never been easier or more affordable, empowering users to achieve their outreach goals with ease.

Using a first name

Imagine you’re writing an email to a friend. Would you address them as “Mr. X,” or would you opt for a more friendly “John?” The obvious choice is John.

While you may not have a personal relationship with recipients of cold emails, addressing them by their first name in a sales email can set a warm and personalized tone. Without this personal touch, recipients may feel like just another faceless contact and may disregard your message altogether. People appreciate hearing their own names, and it can have a disarming effect that captures their attention.

GMass goes a step further with its unique first name detection feature. By identifying recipients’ first names from their email addresses, GMass adds a personalized touch to your emails. However, simply including first names isn’t sufficient for effective personalization. You need to go beyond this for maximum impact.

Using other simple mail merge fields

With most (though not all) of the cold emailing platforms you can turn pretty much anything into a mail merge field. That includes data like:

  • Last names
  • Company name
  • Website
  • A specific URL (like a blog post or podcast)
  • Industry
  • Location
  • And anything else you might want to reference

Pepper these into your email to help tailor your message to each specific prospect.

A personalized opening line or icebreaker to create a connection to each recipient

When you send emails to people you don’t know, you want to find a way to connect with them. Imagine a friend introducing you to someone they think you’d like to meet – that’s the kind of feeling you want to create.

Most of the time, you won’t have a friend in common. But don’t worry! There are other ways to find shared interests or experiences. This makes your email relevant to them and increases the chances they’ll reply.

Here are some ideas:

  • You both worked at the same company, even if at different times.
  • You come from the same city.
  • You’re in the same industry.
  • You heard them speak at a conference.
  • You share a hobby or interest.
  • You follow their blog.

These things might seem small, but they help your email feel less like a stranger selling something and more like a friendly introduction. There are even special tools that can help you find these connections!

Remember, building a connection is important for starting a conversation with someone new. And who knows, it might lead to something great!

Cold email subject lines: What compels a cold lead to open your email?

Here’s a simpler way to say that:

Start with an eye-catching subject line, but polish it later.

Your subject line is like a movie trailer – it convinces people to open the email. Aim to make it relevant to your email content and grab their attention.

Bonus tip: You can write your email first and then go back to craft the perfect subject line based on what you wrote.

Remember: People won’t open your email if the subject line doesn’t interest them, so give it some thought!

What’s in a good cold email subject line?

A good email subject line is like a mini ad for your email:

  • Clear and To the Point: Don’t use tricks to get them to open it – tell them what it’s about!
  • Say Their Name (Maybe): Using their name can catch their eye, but mention something else relevant if you don’t know it.
  • Highlight the Value: Show them what’s in it for them, especially if you don’t have a mutual friend or famous brand.
  • Keep it Short & Sweet: Aim for 6-10 words, so they can read it easily.

Remember, a good subject line makes them curious enough to open your email and see what you have to say!