How to Send an Email to Multiple Recipients Individually in Gmail

How to Send an Email to Multiple Recipients Individually in Gmail

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In online sales and marketing, it’s often tricky to send an email to many people while still making it feel personal.

Sending separate emails to each person would take too much time and effort.

But luckily, there’s a smart solution that lets you send personalized emails to lots of people at once without any privacy worries. Whether you’re new to business or trying to boost sales, learning how to use this solution can really improve your email strategy.

In this blog post, we’ll explain how to do it step by step, so you can become an expert at sending personalized mass emails.

Plus, we’ll talk about an important tool called Mailtrack and how it can make your email campaigns better and easier.

So, let’s get started and uncover the secrets to making your email campaign successful and impactful!

Why do I need to hide recipients in a mass email?

There are many reasons why people want to send emails to multiple recipients without them knowing who else is getting the email. This is a common need for:

– Salespeople: To reach out to clients and potential customers.
– Marketers: For running email marketing campaigns.
– Recruiters: To update people on job openings or application statuses.
– Organizations: For sending information to members, especially when anonymity and privacy are important.

The big advantage of doing this is creating the feeling of receiving an individual email. When you send a mass email where everyone can see the long list of recipients, it can feel spammy and generic.

It’s impersonal and makes people feel like they’re just one of many. But when you send an email directly to each person, it feels much more personal and direct.

As a result, people are more likely to engage with the email, and there’s a lower chance of it ending up in the spam folder.

How to send an email to multiple recipients individually

It’s quite common to need to send an email to a bunch of contacts without them knowing who else is getting it. Luckily, there are ways to do this.

In this guide, we’ll explain how to send an email to multiple recipients individually using the BCC (Blind Carbon Copy) method in Gmail.

How to use the BCC method in Gmail to send to multiple recipients individually

The BCC method in Gmail is the easiest way to send emails to multiple recipients individually. Here’s how it works: You send the email to one person, often yourself, and add all the other recipients as BCC.

Contacts added in the BCC field get a copy of the email, but it’s not visible to the main recipient or any other BCC contacts (that’s why it’s called “blind”).

Note: Don’t confuse this with the CC (Carbon Copy) option. Contacts in the CC field are visible to everyone, including other CC recipients.

Here’s a step-by-step guide on using the BCC method in Gmail:

gmail cc bcc
Source - MailTrack
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1. Sign in to your Gmail account
Access Gmail through your web browser, phone app, or any other device, and begin composing your email.

2. Utilize the BCC field
Click on the “BCC” option next to the “CC” field. This will open a new space for adding BCC recipients.

3. Include your email address
Even when sending to multiple recipients using the BCC field, an email must have at least one recipient.

So, in the “To” field, enter your email address. This ensures your email avoids spam filters and increases its chances of successful delivery.

4. Add recipient email addresses
In the BCC field, enter the email addresses of the individuals you want to send the email to individually. Separate each address with a comma.

5. Review and send
Check your email content, subject line, and the list of BCC recipients carefully. Once satisfied, click the “Send” button to dispatch your personalized email to each recipient individually.

What are the potential problems of using BCC in Gmail for multiple recipients?

While the BCC method for sending mass emails is simple, it has some downsides you should know about:

1. Recipients noticing BCC status:
Recipients may notice they’ve been added as BCC recipients, which could raise concerns. Even though they can’t see other recipients, being in the BCC field instead of the direct recipient field may seem impersonal or even like spam. This might lead to your email being marked as spam by Gmail.

2. Lack of email tracking:
Using the BCC method means you won’t get important email tracking data like open rates, click-through rates, and recipient engagement. Without this data, it’s hard to know how effective your email campaign is and make improvements.

3. Gmail sending limitations:
BCC emails are subject to Gmail’s sending limits, which are typically around 500 emails per day for free Gmail accounts (slightly higher for Google Workspace users). This might be okay for small numbers of recipients, but it’s not enough for larger email volumes.

Note: If someone replies to a BCC email using “Reply All,” only you and the recipients in the “To” field will get the reply. The other BCC recipients won’t see it since their contact info isn’t visible.

In this case, using email campaign software would be a better option.

4. Limited personalization:
BCC emails lack advanced personalization features that dedicated email marketing tools offer, like adding a recipient’s first name. Personalizing content based on recipient data and behavior is important for engaging email campaigns, and BCC doesn’t offer these capabilities.

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How To Write Perfect Cold Email For Job and Interview

How To Write Perfect Cold Email For Job and Interview

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Write Cold Email For Job and Interview

Cold emailing has become a powerful tool in the arsenal of job seekers worldwide. In a job market inundated with applicants, standing out from the crowd is essential, and a well-crafted cold email can make all the difference. But what exactly makes a cold email effective, and how can you ensure yours gets noticed?

 In this guide, we’ll delve into the intricacies of crafting compelling cold emails for job applications, providing you with the strategies and techniques needed to unlock success in your job search.

Cold emailing is more than just sending a generic message to a hiring manager or recruiter; it’s about strategically positioning yourself as the ideal candidate for the job. A successful cold email requires careful research, personalization, and a clear value proposition. 

It’s an opportunity to showcase your skills, experience, and enthusiasm for the role while also demonstrating your professionalism and attention to detail. With the right approach, a cold email can open doors and lead to valuable career opportunities.

Understanding the Power of Cold Emails in Job Hunting

In today’s competitive job market, traditional methods of job hunting are no longer sufficient. While job boards and online applications have their place, they often result in your resume getting lost in a sea of applicants. Cold emailing, on the other hand, allows you to bypass the competition and directly connect with hiring managers and decision-makers. By reaching out proactively, you demonstrate initiative, enthusiasm, and a genuine interest in the company and role.

The Benefits of Cold Emailing for Job Applications

Power Of Cold Emailing In Job Hunting

1. Direct Access

Cold emailing provides direct access to key decision-makers within organizations, increasing your chances of getting noticed.

2. Opportunity for Personalization

Unlike traditional job applications, cold emails can be personalized to the specific recipient, making them more impactful and memorable.

3. Demonstrates Initiative

Sending a cold email demonstrates initiative and proactivity, qualities that are highly valued by employers.

4. Opens Doors

A well-crafted cold email can open doors to hidden job opportunities that may not be advertised publicly.

5. Builds Relationships

Cold emailing is an opportunity to start building relationships with potential employers, which can be beneficial in the long run, even if immediate job opportunities don’t materialize.

The Foundation of a Successful Cold Email Strategy

Before you hit send on your cold email, it’s crucial to lay the groundwork with thorough research. Researching the company and the individual you’re reaching out to not only demonstrates your interest and commitment but also allows you to tailor your email for maximum impact.

Key Aspects of Research for Cold Emailing

  1. Company Culture and Values: Gain insights into the company’s culture, values, and mission statement to ensure alignment with your values and goals.
  2. Recent News and Developments: Stay updated on recent news, events, and developments within the company, as these can provide valuable conversation starters and talking points.
  3. LinkedIn Profiles: Take the time to review the LinkedIn profiles of key decision-makers within the company to understand their background, interests, and professional achievements.
  4. Common Connections: Identify any mutual connections or shared experiences you may have with the recipient, as these can help establish rapport and credibility.

Crafting Your Cold Email: Step-by-Step Guide

Crafting a compelling cold email requires careful thought and consideration. It’s not enough to simply list your qualifications and experience; you need to communicate your value proposition effectively and capture the recipient’s attention from the outset.

Components of a Successful Cold Email:

  1. Subject Line: The subject line is the first thing the recipient will see, so make it count. Keep it concise, engaging, and relevant to the recipient’s interests or needs.
  2. Introduction: Start your email with a warm greeting and a brief introduction of yourself. Mention how you came across the company or the individual you’re reaching out to.
  3. Personalization: Personalization is key to making your cold email stand out. Reference specific details about the recipient or the company to demonstrate your genuine interest and enthusiasm.
  4. Value Proposition: Clearly articulate the value you can bring to the company and why you’re uniquely qualified for the role. Focus on how your skills and experience align with the company’s needs and objectives.
  5. Call to Action: End your email with a clear call to action, such as requesting an informational interview or expressing your eagerness to discuss potential opportunities further.

Optimizing Your Cold Email for Maximum Impact

Once you’ve crafted your cold email, it’s essential to optimize it for maximum impact. This involves paying attention to details such as tone, formatting, and language to ensure your message resonates with the recipient.

Tips for Optimizing Your Cold Email:

  1. Keep it Concise: Respect the recipient’s time by keeping your email concise and to the point. Aim for no more than a few paragraphs, focusing on the most relevant information.
  2. Showcase Your Personality: While maintaining a professional tone, don’t be afraid to let your personality shine through in your writing. A conversational tone can help you stand out and make a memorable impression.
  3. Proofread Carefully: Typos and grammatical errors can undermine the effectiveness of your cold email, so proofread carefully before hitting send. Consider using tools like Grammarly to catch any mistakes.
  4. Follow Up Strategically: If you don’t receive a response after sending your cold email, don’t be afraid to follow up politely after a week or two. A well-timed follow-up can demonstrate your continued interest and commitment.
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Follow-Up: The Secret Sauce to Cold Email Success

Following up is an often overlooked but critical aspect of cold emailing. Many job seekers make the mistake of sending a single email and then giving up when they don’t receive a response. However, research shows that following up can significantly increase your chances of getting a response.

Follow-Up The Secret Sauce to Cold Email Success

Strategies for Effective Follow-Up

  1. Be Persistent, But Not Pushy: While it’s important to follow up, it’s equally important to do so in a polite and respectful manner. Avoid coming across as pushy or desperate, as this can turn off the recipient.
  2. Provide Value: In your follow-up emails, consider providing additional value or information that may be of interest to the recipient. This can help keep the conversation going and demonstrate your expertise in your field.
  3. Use Multiple Channels: If you haven’t received a response to your initial email, consider reaching out through other channels such as LinkedIn or Twitter. Different people prefer different communication methods, so casting a wider net can increase your chances of getting a response.
  4. Know When to Move On: While persistence is important, it’s also essential to know when to move on. If you’ve followed up multiple times without receiving a response, it may be time to focus your efforts elsewhere.

 

Overcoming Common Challenges in Cold Emailing for Jobs

While cold emailing can be highly effective, it’s not without its challenges. From crafting the perfect subject line to dealing with rejection, there are several hurdles to navigate. However, with persistence, patience, and a willingness to learn from setbacks, you can overcome these challenges and achieve success in your job search.

Common Challenges in Cold Emailing

  1. Crafting the Perfect Subject Line: The subject line is the first thing the recipient will see, so it’s essential to make it compelling and relevant. This can be challenging, as you only have a few words to capture the recipient’s attention.
  2. Personalization: Personalizing your cold emails can be time-consuming, especially if you’re reaching out to multiple companies or individuals. However, it’s essential for making a meaningful connection and standing out from the crowd.
  3. Dealing with Rejection: Not every cold email will result in a positive response, and rejection is an inevitable part of the job search process. While it can be discouraging, it’s important not to take it personally and to keep pushing forward.
  4. Navigating Silence: One of the most challenging aspects of cold emailing is dealing with silence. It’s not uncommon for recipients to ignore cold emails altogether, leaving you wondering whether to follow up or move on.

Case Studies: Real-Life Examples of Successful Cold Emails

To illustrate the effectiveness of cold emailing, let’s explore some real-life examples of successful cold emails that led to job opportunities. These case studies will provide valuable insights into what works and what doesn’t when it comes to cold emailing for jobs.

Case Study 1: Sarah's Success Story

Sarah had been job hunting for several months without much success. She decided to try cold emailing as a last-ditch effort and crafted a personalized email to the CEO of her dream company. To her surprise, she received a response the same day and was invited for an interview. Sarah ultimately landed the job and credits her success to the power of cold emailing.

Case Study 2: John's Journey to Success

John had been struggling to find a job in his field for over a year. After sending dozens of resumes and receiving only a handful of responses, he decided to try a different approach. He researched his target companies carefully and crafted personalized cold emails to the hiring managers. While not every email resulted in a job offer, John was able to secure several interviews and ultimately landed a job at a company he was passionate about.

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Whether you’re a seasoned job seeker or a business owner looking to expand your network, Email Jinny has you covered. And if you need more advanced features, we offer premium plans to suit your needs. Say goodbye to tedious manual email sending and hello to Email Jinny – your trusted partner in cold email outreach.

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Cold emailing can be a daunting task, but with the right tools and strategies, you can unlock new opportunities and take your career or business to new heights. By leveraging the power of cold email outreach, you can connect with decision-makers, build relationships, and ultimately achieve your goals. 

With Email Jinny by your side, sending cold emails has never been easier or more effective. Try it out today and see the difference it can make in your job search or business growth journey.

FAQs: Burning Questions About Cold Emailing for Jobs

Is it appropriate to send cold emails for job opportunities?

Yes, sending cold emails can be a proactive way to explore job opportunities and make valuable connections in your desired industry.

How can I increase the likelihood of receiving a response to my cold email?

Personalize your emails, showcase your relevant skills and experience, and follow up strategically to maximize your chances of getting a response.

What should I include in my cold email?

Your cold email should include a compelling subject line, a brief introduction of yourself, a personalized message, your value proposition, and a clear call to action.

How long should my cold email be?

Aim for a length of around 150-200 words. Keep it concise and to the point, focusing on the most relevant information.

How should I follow up after sending a cold email?

Wait at least a week before following up, and keep your follow-up email polite and respectful. You can also try connecting with the recipient on LinkedIn or sending a brief reminder email.

What should I do if I don't hear back after sending a cold email?

Don’t be discouraged! Follow up politely after a reasonable period, and consider refining your approach based on feedback or insights gained from your outreach efforts.

How many times should I follow up if I don't receive a response?

It’s generally acceptable to follow up two or three times if you haven’t received a response. After that, it’s best to move on and focus your efforts elsewhere.

Should I send the same cold email to multiple companies?

While it’s tempting to send a generic email to multiple companies to save time, personalized emails are much more effective. Take the time to tailor each email to the specific recipient and company.

What should I do if I receive a rejection after sending a cold email?

Don’t take it personally! Thank the recipient for their response and ask if they have any feedback or suggestions for improvement. Use the experience as a learning opportunity and keep pushing forward.

How can I measure the effectiveness of my cold email outreach efforts?

Keep track of key metrics such as open rates, response rates, and conversion rates to gauge the effectiveness of your cold email campaigns. Experiment with different strategies and iterate based on the results.

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Conclusion

Crafting compelling cold emails for job applications is both an art and a science. By conducting thorough research, personalizing your emails, showcasing your value proposition, and following up strategically, you can increase your chances of landing interviews and securing your dream job. Remember, persistence and resilience are key traits of successful job seekers. Keep refining your approach, learn from setbacks, and never underestimate the power of a well-crafted cold email. Happy job hunting!

How to send a Newsletter in Gmail

How to send a Newsletter in Gmail

by with No Comment Blog

Email marketing remains a valuable tool for small businesses, offering a significant return on investment. In fact, it boasts an impressive $36 return for every $1 spent. That’s why many small to medium businesses rely on email marketing to acquire and retain customers.

Among the various types of emails used in email marketing, newsletters play a crucial role in maintaining the health of your business. They aid in lead nurturing and keep your customers engaged with your brand. Even marketing experts endorse the effectiveness of email newsletters.

For small businesses, knowing how to send a newsletter in Gmail is essential. If you’re unsure where to begin, we’ve got you covered. Today, we’ll explore how to send Gmail newsletters and provide tips for doing so effectively.

Let’s get started.

How To Send a Newsletter in Gmail

It might surprise you that even though Gmail is the most widely used email platform, people don’t often think of using it for sending email newsletters. But that doesn’t mean you can’t do it.

You can actually send newsletters through Gmail using two different methods.

Sending Gmail Newsletter Using Google Docs

The easiest way to create an email newsletter in Gmail is by using Google Docs and it’s easier than you think to get started. 

  1. Go to Google Docs -> Templates Gallery -> Newsletter. 
gmail newsletter using docs
  1. There are three options to choose from: Geometric, Lively, and Plum. Select the one that you like and draft your newsletter in Google Docs. 
  2. Go back to Gmail’s main page. Click on Compose and draft an email as you normally would. 
  3. Add a subject line and copy-paste your email draft from Google Docs into the body of your email.
  4. At this stage, you might notice some formatting irregularities. You can try and fix them manually as best as you can. 
  5. Now that you have the email newsletter ready to go, copy-paste the email addresses of your recipients into the BCC section of the email draft. 
  6. Check everything to make sure your email newsletter is flawless. Now hit the Send button. 

Because you can’t see your email before it goes to everyone, it’s smart to send a test email to yourself and your team first. This lets you catch any mistakes or make any changes needed.

As you can see, this isn’t the ideal way to send email newsletters with Gmail. But don’t worry, you don’t always have to rely on Google Docs to make newsletters in Gmail.

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Send Newsletter From Gmail Without Google Docs

Another method to send an email newsletter with Gmail is by utilizing its built-in email template feature. This feature is currently accessible only on specific Gmail Workspaces. If you can’t use it yet, it might be because Google is gradually releasing this update.

If you have access to it, here’s how you can make a newsletter in Gmail using the Layouts feature:

  1. Go to Compose in Gmail. 
  2. Click on Select A Layout in the bottom right corner of the taskbar. The icon is located next to the Insert Signature icon. 
  3. You’ll find multiple layouts, including a few that were specifically designed for newsletters, CTAs, and referral emails. Choose one based on the preview generated on the right side of the template window and click Insert. 
  4.  The template will be automatically inserted into the body of your email where you can edit it and draft your newsletter. 
  5. Edit the template according to your preferences. You can edit the images, add links, remove sections, and change the copy of your message. 
  6. Once the draft has been edited to your liking, add a subject and copy-paste your mailing list into the BCC section of the email before hitting the Send button. Or, use the Mail Merge feature if it’s available to you. If it is, the icon will be located next to the Select A Layout icon in the bottom taskbar. 
  7. You can easily schedule your newsletter if you’re drafting it using these updates. 

What Are the Limitations of Sending a Gmail Newsletter?

It turns out that there are several drawbacks to sending newsletters via Gmail using the methods we discussed. Gmail isn’t the best option for mass emailing, whether it’s newsletters or other email campaigns. Here’s why:

1. Limited templates: Whether you use Docs or Layouts, the number of templates available is very limited, and they may not be engaging enough.

2. Editing restrictions: The ability to edit templates on Gmail is limited. For example, with Layouts, you can’t change image dimensions.

3. Conversion optimization: Newsletters sent via Gmail might not be optimized for conversion and may not have the impact you’re aiming for.

4. Lack of Mail Merge: BCC-ing your entire mailing list isn’t the most professional method unless you have access to the Mail Merge feature.

5. No A/B testing: You can’t A/B test your email campaign to understand what’s working and what needs improvement.

6. Spam folder risk: Your newsletter could end up in the recipient’s Spam folder.

7. Limited customization: Without mail merge, you can’t customize newsletters for each recipient.

8. Tracking limitations: You can’t track email newsletters for important metrics like open rate and bounce rate.

9. Audience segmentation: There’s no option to segment your audience and measure your newsletter’s performance.

10. Sender Reputation Score impact: Newsletters that don’t follow best practices can harm your Sender Reputation Score, affecting email performance.

In summary, relying solely on Gmail’s built-in features for email newsletter marketing campaigns can have significant consequences. The most practical approach is to use a third-party service provider, such as a Chrome extension.

How To Send Newsletters in Gmail Using a Chrome Extension

Chrome extensions can be really helpful when you’re trying to track your emails or sending out big campaigns.

One cool extension you might want to try is Mailtrack.

Mailtrack is a free Chrome extension that lets you track emails sent from your Gmail account. If you sign up for its Advanced plan, you can access the Campaigns feature, which allows you to send mass emails to up to 10,000 people.

This feature is great for email newsletter campaigns because it makes the whole process simple and efficient.

Here’s how you can use it to send newsletters from your Gmail account:

1. Install the Mailtrack Chrome extension and sign up for the Advanced plan, then refresh your Gmail inbox.
2. Click on “Compose” in Gmail. You’ll see the “Campaign” button on the right side of the Draft box.
3. Click on “Campaign” and add the email addresses of your recipients in the “To” section of the Draft box. You’ll need to import all the contact details of your recipients into a Google spreadsheet so you can segment them based on your needs.
4. Add a subject line.
5. Write your email as usual. While doing this, you’ll notice a “Download A Template” button on the right. If you click it, you’ll be taken to Mailtrack’s dashboard where you can create a new template.
6. Alternatively, you can copy-paste your email from Google Docs or use Google’s “Select A Layout” option as mentioned earlier.
7. Fill in all the required fields before hitting the Send button.

At this point, Mailtrack will show you a pop-up telling you how many people the campaign will reach, depending on the number of contacts you’ve added to your mailing list (up to 10,000 recipients).

This pop-up also lets you adjust other settings for your email campaign. You can:

– Choose the notifications you want to receive about your email (like when it’s opened, who opened it, and how many times they opened it).
– Schedule the campaign to go out later.
– Send a preview to yourself before it goes to your mailing list.

Choose the options that suit you best before sending the campaign. Mailtrack also lets you send single or batch campaigns.

You can even cancel an ongoing campaign from Mailtrack’s dashboard. While canceling won’t unsend emails that have already been delivered, it will stop any pending emails.

This feature is really handy, especially if you spot mistakes in the email draft or want to undo a campaign for any reason.

Sending Newsletters in Gmail: Built-in Mail Merge vs. Gmail Extension

You might question why you should invest in an extension like Mailtrack when you can utilize Gmail’s built-in Mail Merge feature. This feature enables you to send the same newsletter individually to all your recipients and offers some personalization options, although they’re limited.

Although mail merge can be useful, it has its limitations. Here’s a comparison of the two options to help you determine which one is more suitable for your email newsletter campaigns:

Rounding It Up: How Should You Send a Newsletter on Gmail?

You have various options to enhance your email marketing efforts through Gmail. Each method has its own advantages and disadvantages. Therefore, deciding which method to use can be confusing if you don’t research thoroughly.

Before making a decision, ask yourself a simple question: what do you hope to achieve with your email campaign?

If you just want to dip your toes in the water before diving into lead generation or nurturing, Gmail’s built-in mail merge can be a good starting point. However, if you’re aiming for more and understand the importance of a well-crafted email marketing campaign, consider using EmailJinny.

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How to Recover Deleted Emails in Gmail

How to Recover Deleted Emails in Gmail

by with No Comment Blog

You can recover deleted emails from Gmail Trash in four simple steps –

  • Log into your email account 
  • Find the trash folder
  • Select the deleted email
  • Move the email from Trash to Inbox

Let's find out How to Recover Deleted Emails in Gmail

Accidentally deleting an important email happens a lot. You might delete messages from your Inbox to make room or tidy up your account. Then you realize you deleted something important along with the others.

It can be really stressful! But luckily, Gmail makes it super easy to fix this.

There’s a simple way to get back deleted emails in Gmail. From your Inbox, it only takes four clicks to undo deleting the email.

How do you do it? How do you recover deleted emails in Gmail?

This article will show you the different ways to do it. After reading, you won’t have to worry about accidentally deleting an email in Gmail anymore.

Methods for recovering deleted Emails on Gmail

There are different ways to recover deleted Gmail emails, depending on whether you use email backup or not.

Let’s explore them in detail:

Recovering a deleted email on Gmail if you’ve not taken an email backup

If you haven’t saved a copy of your Gmail emails, there are two ways to get back a deleted one:

1. Recover from Trash: This is the easiest way. When you delete an email, it goes to the Trash folder. You have 30 days to get it back from there. But after those 30 days, it’s gone for good.

2. Recover with Google Workspace Admin Console: If you’re part of a group, like in a company, an IT Administrator can help. They can recover deleted emails, but only within 25 days after the initial 30-day period.

Recovering a deleted email on Gmail if you have an email backup

If you’ve saved copies of your Gmail data, there are different ways to get back deleted emails:

1. Use Gmail Message Recovery Tool: This tool helps you recover deleted emails directly from Gmail.

2. Use Google Vault: This is another option provided by Google to recover deleted emails.

3. Use Outlook Auto-Archive: If you’ve set up auto-archiving with Outlook, you might find your deleted emails there.

4. Use third-party tools like Gmvault (for personal users) or SysCloud (for administrators): These tools can also help in recovering deleted emails.

How to recover deleted emails on Gmail from your desktop

Because many people don’t save copies of their emails, the only way to recover a deleted email for them is from the Trash folder.

Here’s a simple guide to recovering deleted messages on Gmail from the Trash using a computer. It’s quick, taking less than 30 seconds, and involves just four steps:

Step 1: Log in to Gmail

Open Gmail using a web browser. Type in your email address and password, then press the enter key. This will bring you to your Gmail account.

Step 2: Navigate to the “Trash” tab

On the left of the screen, there is a list of folders (Inbox, Starred, Spam, Sent, etc).

gmail recover email

Your deleted emails are stored in a folder labeled “Trash” or “Bin,” which might appear differently depending on your language settings.

Scroll through the list of folders until you find the “Trash” folder.

If you don’t see a folder named “Trash” or “Bin,” click on “More” located at the bottom of the list.

trash

Now that you’ve located the folder with your deleted emails, click on it to view the emails and begin the recovery process.

Note: While many of your other folders display a number indicating unread emails, the Trash/Bin folder won’t show a number, even though it may contain unread emails.

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Step 3: Select the deleted email you want to recover from the Trash/Bin folder

In the Trash folder, you’ll see the deleted emails. Look through the list to locate the email you want to recover. Click on the checkbox on the far left side of the email row to select it for recovery.

If you want to recover multiple emails, check the box next to each email you wish to recover.

trash select recover

Step 4: Move the deleted email from Trash to Inbox

After you’ve chosen the email(s) you want to recover, you can begin moving them out of the Trash folder.

To do this, click on the “Move to” icon located in the row of buttons above the list of emails.

After clicking the “Move to” icon, a drop-down menu will appear. Choose “Inbox” from the menu to move the deleted email from the trash folder back to your Inbox.

Remember, you can also move the emails to any other folder listed when you click the drop-down arrow. However, most people prefer to move them to the “Inbox.”

Once you select “Inbox,” the deleted email will move automatically.

A notification will briefly appear in the bottom left corner of your screen, confirming the action and providing an option to undo it. However, it will disappear after a few seconds.

confirm trash recover gmail

Effective tips for deleting and managing emails in Gmail

Keeping your Gmail Inbox organized helps you stay productive by preventing clutter. Here are some top tips for managing emails in Gmail:

1. Clear out older emails: Because Gmail’s storage space is limited, consider deleting older emails that you no longer need. Use the date function in “Advanced search” to find and delete emails from, for example, five years ago.

2. Remove emails from specific senders: If you receive emails from a sender that you don’t need, search for their emails and delete them all at once.

3. Unsubscribe from unwanted marketing emails: Reduce clutter in your inbox by unsubscribing from promotional emails. Look for the “unsubscribe” button at the bottom of the email and click it to stop receiving them.

4. Organize emails with categories: Use Gmail Labels to categorize your emails based on specific criteria. Create folders and move similar emails into them to keep your inbox tidy.

5. Automate organization with filters: Set up filters to automatically sort emails into different folders based on criteria you define. This saves time and reduces manual effort.

6. Use email templates for common replies: If you frequently send similar emails, create templates to save time. Customize the template with recipient-specific information before sending to streamline your email communication.

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FAQs

What happens to deleted emails in Gmail?

When you delete emails in Gmail, they are moved to the “Trash” or “Bin” folder. Gmail keeps these deleted emails in the Trash/Bin folder for 30 days, allowing you to restore them if needed.

After 30 days, Gmail permanently deletes all emails in the Trash/Bin folder. This deletion is permanent and automatic, meaning you cannot recover these emails if you’re a personal Gmail user or haven’t backed up your emails.

Note: Gmail only automatically deletes emails from your Trash folder after they’ve been there for more than 30 days.

If emails are disappearing from other folders, like your Inbox or Sent folder, it might indicate a third party has access to your account. In such cases, your account could be compromised, and you should contact Gmail Support.

Additionally, you might have a filter set up that automatically archives or deletes messages from your folders. Check your Filters and Blocked Addresses tab in settings to see if any such filter is active.

Can I recover permanently deleted emails from Gmail after 30 days?

Once a deleted email remains in the Trash folder for more than 30 days, Google permanently removes it. Personal account users won’t be able to recover these deleted Gmail emails.

However, an IT administrator can restore permanently deleted emails from Gmail after 30 days using the Google Admin Console.

Users who backed up their email data will also have the option to retrieve deleted emails after 30 days.

perfect subject line for cold emailing

Crafting the Perfect Opener for Your Cold Emails

by with No Comment Blog

In the crowded digital landscape, your cold email subject line is your first line of defense. It’s the gateway that either entices recipients to open your message or relegates it to the dreaded spam folder. Crafting an effective subject line is an art form, requiring a delicate balance between intrigue, clarity, and personalization. Here, we’ll delve into the world of captivating subject lines, equipping you with the tools to turn lukewarm leads into raving fans.

The Secrets of Subject Line Success for Cold Email

1. Speak Clearly, Not in Riddles:

Ditch the clickbait tactics and be upfront about your email’s content. Let recipients know why they should invest their valuable time in opening it.

Examples:

  • “Boosting Your [Industry] ROI: Proven Strategies We Can Share”
  • “[Name], Can We Help You Achieve [Their Goal]?”
  • “[Question Related to Their Work] – Looking for Insights?”

2. Personalization Power:

Name-dropping (done ethically) works wonders. If you have their name, use it! If not, find other relevant details to personalize, like their company or industry.

Examples:

  • “Hey [Name], Impressed by Your Work at [Company]”
  • “[Industry Insight] We Found Interesting for [Company]”
  • “[Mutual Connection]’s Recommendation: Let’s Connect!”

3. Value Proposition at Its Finest:

Highlight the “what’s in it for them” aspect. Show recipients how your email can benefit them or solve their pain points.

Examples:

  • “Double Your Website Traffic in 30 Days – Free Guide Inside”
  • “Reduce Your Marketing Costs by 20% – Strategies We Use”
  • “[Challenge They Face]? We Have a Solution You’ll Love”

4. Keep it Concise and Compelling:

Attention spans are short, so aim for subject lines within 6-10 words. Pack a punch without sacrificing clarity.

Examples:

  • “Growth Hack for Your Business”
  • “Quick Question About [Their Project]”
  • “[Industry Trend] You Need to Know”

5. A/B Test Like a Pro

Don’t settle for guesswork. Experiment with different subject lines and track their performance using email marketing tools.

Bonus Tip: Consider using emojis judiciously to stand out in the inbox, but ensure they align with your brand and target audience.

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Subject Line Magic for Different Scenarios

1. Reaching Out to Someone New:

  • “Looking to Connect: Shared Passion for [Common Interest]”
  • “Intrigued by Your Work at [Company] – Can We Chat?”
  • “[Mutual Connection]’s Suggestion: Collaborate on [Project]?”

2. Following Up After an Event or Introduction:

  • “Great Meeting You at [Event Name]! Let’s Connect Further”
  • “[Mutual Connection] Mentioned You – Excited to Follow Up”
  • “[Topic Discussed at Event]: Your Thoughts?”

3. Re-Engaging Inactive Leads:

  • “[Challenge They Face]: Have We Got a Solution for You?”
  • “Is [Problem They Mentioned] Still a Concern?”
  • “Just Checking In: Still Interested in [Your Offering]?”

4. Offering a Free Resource:

  • “[Free Guide] Unlock the Secrets of [Industry Topic]”
  • “[Free Webinar] Boost Your [Skill] in 60 Minutes”
  • “[Free Tool] Make Your Life Easier with [Tool Name]”

Remember: Subject lines are a dynamic landscape. Keep testing, refining, and staying informed about trends to ensure your emails always get the clicks they deserve.

Frequently Asked Questions (FAQs)

How long should my subject line be?

Aim for 6-10 words for optimal readability on most devices.

Can I use emojis in my subject lines?

Use them sparingly and only if they align with your brand and target audience.

What if I don't have their name?

Personalize with other relevant details like their company, industry, or a shared interest.

How often should I test my subject lines?

Regularly! A/B testing is key to optimizing your open rates.

What are some subject line mistakes to avoid?

Don’t use all caps, misleading information, or excessive symbols

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Conclution

By following these guidelines and injecting your own creative flair, you can craft subject lines that turn heads, spark interest, and ultimately boost your cold email success. Remember, the perfect subject line is the first step towards building meaningful connections and achieving your communication goals. Now, go forth and conquer those inboxes!

Cold Email Outreach Guide

Cold Email Outreach Guide: A 10-Step Method for Effective Outreach

by with No Comment Blog

You’ve found your way to this cold email guide for a couple of key reasons.

Firstly, you’re aware that cold emailing isn’t a walk in the park.

Secondly, you understand that when executed correctly, cold emailing can yield remarkable results.

Why? Because cold email has proven its effectiveness time and again.

Sure, each email you send competes with dozens, if not hundreds, of others in the average professional’s inbox daily. And yes, you’re reaching out as a stranger amidst a sea of messages from familiar faces or subscribed lists.

However, by approaching cold email outreach with the right blend of intelligence, strategy, and professionalism, you can break through the noise. You can capture recipients’ attention, prompt them to open your emails, and even garner responses. (Did you know the average cold email reply rate hovers around 1% to 5%? Let’s help you surpass that.)

Most importantly, your well-crafted cold emails have the potential to translate into closed deals or achieve whatever other outcomes you’re aiming for.

This guide will teach you how to send effective cold emails. We’ll explain our 10-step method for cold email outreach, which is backed by over 20 years of expertise and research on the 4 billion+ cold emails sent through the GMass platform.

We’ll discuss how to start your first cold email campaign and ways to boost your conversion rates. Whether you’re new to sales or have already taken cold email courses, you’ll find valuable insights here.

Are you ready to make the most of your cold email efforts? Let’s get started!

What Is Cold Email?

A cold email is a message you send to someone you don’t know beforehand. These emails serve a genuine business purpose and offer relevant opportunities to targeted individuals, distinguishing them from spam.

The primary goal of a cold email is similar to that of a cold call: to initiate contact and achieve a business-related outcome. However, cold emailing is often more scalable and easier to execute than cold calling.

Whether you’re reaching out to a CEO for a product demo, networking with industry peers, or establishing connections with potential investors, cold emails can be used for various purposes. The key is to offer value that aligns with the recipient’s interests and needs.

The defining feature of a cold email is the absence of a pre-existing relationship between you and the recipient. Your email must grab their attention, prompt them to open it, and ultimately compel them to respond.

What is Cold Email Marketing?

Cold email marketing involves reaching out to potential leads via email instead of using methods like cold calling or social media messaging.

Although the goal is similar to cold calling—to initiate contact and prompt action—email marketing offers advantages in scalability and reduced intrusiveness. Recipients tend to be more open to receiving a series of cold emails compared to repeated cold calls.

Similar to advertising, the aim of cold email marketing is to introduce your company or product to a targeted audience and encourage them to respond or make a purchase. However, email outreach is often more cost-effective and precisely targeted than traditional advertising methods.

A successful cold email campaign hinges on personalized, relevant content with a clear call-to-action. Additionally, factors like list accuracy, timing, deliverability, testing, and sender reputation can impact reply rates.

While the immediate goal of cold email outreach is to elicit a response, it’s essential to recognize that each email has a broader reach. Every message contributes to brand perception, informs the audience, and lays the groundwork for potential relationships or referrals.

There are various types of cold email campaigns, ranging from B2B sales outreach to public relations, community engagement, brand awareness, networking, job hunting, recruitment, and SEO link building. As a result, each email campaign is unique and tailored to its specific objectives and audience.

Is Cold Email Spam?

When executed correctly, cold email is distinct from spam. While both are forms of unsolicited email, cold emails are targeted, personalized, and relevant, serving a legitimate business purpose and originating from a verifiable source.

However, it’s advisable to consult with a legal expert if you have concerns about compliance with regulations such as the U.S. CAN SPAM Act.

An effective cold email typically includes:

– Your full, genuine name
– Relevant contact details, such as your website, social media profiles, physical business address, and phone number
– Personalized content tailored to the recipient
– A clear and straightforward explanation of why you’re contacting them
– Avoidance of clickbait in the subject line

In contrast, spam emails often:

– Originate from email addresses with little service history, as spammers frequently change IDs and services to evade detection
– Use fake names or company names
– Incorporate clickbait in the subject line
– Lack personalization, often being copied and pasted
– Utilize deceptive language to encourage clicking on suspicious links
– Typically have a commercial intent, attempting to sell a product without prior relationship-building efforts.

The 10-Step Method for Cold Emailing That Works

Let’s delve into the 10-step method for successful cold emailing.

By mastering each of the following areas, your cold emails will transcend the clutter of marketing emails and yield the desired outcomes.

When you adhere to these steps:

1. Your emails will reach targeted recipients at optimal times.
2. The messages will land in recipients’ inboxes and compel them to open.
3. The personalized and relevant content will captivate prospects, while the call-to-action will prompt them to respond.
4. Even if recipients don’t reply immediately, strategic follow-ups will encourage them to do so.

Below are the 10 steps for effective cold emailing.

Self-guided email warmup: Get your email address and domain ready for cold emailing

It might be tempting to jump right into sending cold emails, but doing so without proper preparation can raise red flags with email providers.

If your email activity suddenly spikes from a few messages per day to a large volume of nearly identical emails, it can signal spam-like behavior to email providers. This is especially true if you’re using a brand-new email address or domain.

Before diving into cold email outreach, it’s best practice to warm up your email address. While there are tools available for automated email warming, such as the one previously offered by GMass, it’s important to note that some email providers, like Google, have cracked down on such automated processes.

Instead, you can conduct a self-guided warmup process. This involves gradually increasing the number of emails you send each day, starting with a small volume and gradually ramping up. As recipients engage positively with your emails—by opening, clicking, and replying—email providers like Google will recognize your emails as legitimate and deliver them to recipients’ inboxes rather than spam folders.

Once your email is properly warmed up, you can confidently send cold emails at scale, knowing they’re more likely to land in recipients’ inboxes. Skipping the warmup process increases the risk of your emails being flagged as spam and not reaching their intended recipients.

Other Email Deliverability tools

Take advantage of this collection of complimentary deliverability tools to ensure your emails reach the intended recipients’ inboxes seamlessly.

– Utilize custom tracking domains to avoid sharing a tracking domain with other senders. Moreover, GMass is one of the few platforms that offer free SSL for your tracking domain, enhancing email deliverability by securing your links.

– Employ Spam Solver to assess your campaigns and predict whether they will land in the inbox, spam, or promotions folder. This tool helps refine your email content to improve inbox rates. Additionally, the Inbox, Spam, or Promotions? tool is available for campaigns from any email provider.

– Leverage Email Analyzer to examine the technical aspects of your emails, including SPF, DKIM, blacklists, and the SMTP conversation underlying your messages.

– Explore the Email Deliverability Wizard, which provides insights based on thousands of cold campaigns, allowing you to evaluate your campaign’s performance effectively.

Prospecting and list building: Finding the right leads — and right info about those leads

In the end, the effectiveness of your campaign hinges on your understanding of your target customer. (And then your ability to tailor your pitch to them. However, even the most compelling pitch ever devised would fall flat if your audience targeting is off.)

The primary goal of most outreach messages is to persuade, and the most effective way to do so is by comprehending what matters most to your audience.

Ultimately, individuals are more inclined to engage with content that addresses their needs. (Regrettably, many email marketers and cold emailers overlook this fundamental aspect.)

Determining the recipients of your marketing emails is just as crucial as crafting their content. Once you’ve established your target audience persona (a profile outlining the characteristics of your ideal prospects), you must engage in thorough prospecting to identify individuals whose email addresses match those criteria.

Choosing the right cold email platform

Selecting the ideal cold email platform

Your objective when selecting email marketing software is to locate a platform that:

1. Enhances your efficiency (and certainly doesn’t impede it)
2. Assists in achieving optimal email deliverability rates
3. Offers the necessary cold email features (such as scheduling, follow-ups, etc.)
4. Transparently outlines limits and caps to avoid unexpected campaign restrictions

The “optimal” cold email software varies depending on your specific requirements.

Email Jinny Free Cold Emailing Platform

Introducing Email Jinny, a revolutionary tool designed to streamline your cold email outreach efforts. With Email Jinny, users can send bulk cold emails for free, making it an invaluable resource for businesses, entrepreneurs, and professionals seeking to expand their reach and connect with potential clients or customers. Unlike traditional email marketing platforms that often come with hefty price tags or limitations on the number of emails sent, Email Jinny offers unlimited sending capabilities without any cost, allowing users to scale their outreach efforts without breaking the bank.

Email Jinny boasts a user-friendly interface and intuitive features, making it accessible to users of all skill levels. Whether you’re a seasoned marketer or just starting out, Email Jinny simplifies the process of creating, sending, and tracking cold email campaigns. From personalized email templates to advanced analytics tools, Email Jinny provides everything you need to craft compelling messages, reach your target audience, and measure the effectiveness of your campaigns. With Email Jinny, sending bulk cold emails has never been easier or more affordable, empowering users to achieve their outreach goals with ease.

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Using a first name

Imagine you’re writing an email to a friend. Would you address them as “Mr. X,” or would you opt for a more friendly “John?” The obvious choice is John.

While you may not have a personal relationship with recipients of cold emails, addressing them by their first name in a sales email can set a warm and personalized tone. Without this personal touch, recipients may feel like just another faceless contact and may disregard your message altogether. People appreciate hearing their own names, and it can have a disarming effect that captures their attention.

GMass goes a step further with its unique first name detection feature. By identifying recipients’ first names from their email addresses, GMass adds a personalized touch to your emails. However, simply including first names isn’t sufficient for effective personalization. You need to go beyond this for maximum impact.

Using other simple mail merge fields

With most (though not all) of the cold emailing platforms you can turn pretty much anything into a mail merge field. That includes data like:

  • Last names
  • Company name
  • Website
  • A specific URL (like a blog post or podcast)
  • Industry
  • Location
  • And anything else you might want to reference

Pepper these into your email to help tailor your message to each specific prospect.

A personalized opening line or icebreaker to create a connection to each recipient

When you send emails to people you don’t know, you want to find a way to connect with them. Imagine a friend introducing you to someone they think you’d like to meet – that’s the kind of feeling you want to create.

Most of the time, you won’t have a friend in common. But don’t worry! There are other ways to find shared interests or experiences. This makes your email relevant to them and increases the chances they’ll reply.

Here are some ideas:

  • You both worked at the same company, even if at different times.
  • You come from the same city.
  • You’re in the same industry.
  • You heard them speak at a conference.
  • You share a hobby or interest.
  • You follow their blog.

These things might seem small, but they help your email feel less like a stranger selling something and more like a friendly introduction. There are even special tools that can help you find these connections!

Remember, building a connection is important for starting a conversation with someone new. And who knows, it might lead to something great!

Cold email subject lines: What compels a cold lead to open your email?

Here’s a simpler way to say that:

Start with an eye-catching subject line, but polish it later.

Your subject line is like a movie trailer – it convinces people to open the email. Aim to make it relevant to your email content and grab their attention.

Bonus tip: You can write your email first and then go back to craft the perfect subject line based on what you wrote.

Remember: People won’t open your email if the subject line doesn’t interest them, so give it some thought!

What’s in a good cold email subject line?

A good email subject line is like a mini ad for your email:

  • Clear and To the Point: Don’t use tricks to get them to open it – tell them what it’s about!
  • Say Their Name (Maybe): Using their name can catch their eye, but mention something else relevant if you don’t know it.
  • Highlight the Value: Show them what’s in it for them, especially if you don’t have a mutual friend or famous brand.
  • Keep it Short & Sweet: Aim for 6-10 words, so they can read it easily.

Remember, a good subject line makes them curious enough to open your email and see what you have to say!

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What Are Email Sending Limits of Various Email Service Providers

What are the Email Sending Restrictions of Different Email Service Providers?

by with No Comment Blog

It’s crucial to be aware of this, especially if you’re engaged in email outreach. Every email service provider sets its own limits on how many emails you can send. These limits might apply daily, hourly, or even per minute. If you’re conducting cold email campaigns without knowing your provider’s sending limits, your email account could end up getting blocked unexpectedly.

What Are Email Sending Limits of Various Email Service Providers?

In this article, you’ll discover details about:

– Gmail’s daily email sending limit
– Yahoo’s maximum emails per send
– Outlook.com’s email sending capacity
– Email sending restrictions of other renowned email providers
– Tips to prevent being marked as spam or blacklisted

If you’re seeking answers to any of these inquiries, you’re in the right spot. Additionally, if you prefer visual content, check out the accompanying video covering the content of this article.

Why is it crucial to be aware of the email sending limits?

If you’re using tools like EmailJInny for your cold email outreach, where emails are sent through your mailbox (SMTP), it’s crucial to monitor the limits set by your email service provider when configuring your campaigns.

While EmailJinny has its limits based on your chosen plan, it’s the restrictions of your provider that demand careful attention. Exceeding these limits—whether it’s the number of emails per day, hour, or even minute—can result in your email account being temporarily blocked, preventing any outgoing emails.

Understanding these limits and adjusting your campaign settings accordingly, such as delivery timing and daily email quotas, ensures smooth delivery without being flagged as spam. Personalization and quality content also play a significant role in avoiding blacklisting.

It’s important to note that these limits apply to all emails sent from your address. Therefore, if you have follow-up emails scheduled or are running multiple campaigns simultaneously, you risk surpassing these thresholds. Coordination and spacing out campaigns are essential to avoid hitting these limits and maintain deliverability.

What are the email sending limits of various email hosts?

Please note: While this blog post is periodically updated, it’s important to understand that email-sending limits may change over time. For the most current information, we recommend following the provided links to access direct resources and ensure you have the latest updates.

Free Gmail email sending limit

Daily limits for Gmail are set at a maximum of 100 messages via SMTP, but if you’re using the browser interface, you can send up to 500 emails per day.

Regarding hourly limits, there isn’t official information available. However, based on our experience, it’s advisable to cap your sending at around 20 messages per hour for free Gmail accounts.

It’s worth noting that exceeding Gmail’s sending limits can result in your account being blocked for anywhere from 1 to 24 hours. To avoid this issue, we typically recommend setting up a separate email address using Workspace Google (formerly G Suite) on a custom domain rather than relying on a free Gmail account. This not only expands your outreach capabilities but also provides greater control over your sending settings.

Using a business domain email address can also enhance your credibility with recipients compared to using a generic Gmail address. However, if you choose to use a free Gmail account for outreach, ensure that the email address appears professional and legitimate to recipients.

While managing the quantity of your outreach is important, maintaining quality is equally crucial. Sending low-quality cold emails with no personalization to unverified addresses can lead to your account being blocked by Gmail, even if you haven’t exceeded your sending limits. Therefore, prioritize quality over quantity to avoid potential issues with your email provider.

Google Workspace (formerly G Suite) email sending limit

Daily sending limits for Google Workspace accounts are set at 2000 messages, with a reduced cap of 500 messages during the trial period.

Officially, there are no hourly sending limits for Google Workspace accounts.

If you surpass these limits, your account may be blocked for up to 24 hours.

However, it’s crucial to emphasize that the quality of your emails plays a significant role in deliverability. Even if you haven’t exceeded your sending limits, poor-quality emails with spam-like characteristics such as spam words, broken links, high HTML-to-text ratios, or lack of personalization can trigger Google’s anti-spam mechanisms and result in your account being blocked.

Considering this, it’s essential to ensure that your emails adhere to best practices to maintain deliverability and avoid potential account blocks.

A vital point to note for Google Workspace users is that upgrading from a trial to a premium account doesn’t automatically grant you the increased sending limits. You’ll need to wait for the limits to be raised, but you can expedite this process by following the instructions provided in the direct resource provided by Google.

Office365 email sending limit

Daily sending limits for Office 365 accounts are set at 10,000 recipients, an ample allowance for most users engaged in email outreach.

While there’s no hourly limit specified, Office 365 imposes a limit of 30 messages per minute.

However, it’s unlikely that serious users of email outreach will approach the daily limit set by Office 365. Sending 10,000 emails in a single day is typically excessive and may appear spammy. It’s important to exercise discretion and avoid overwhelming recipients with excessive emails.

It’s worth noting that Email Jinny, a popular tool for email outreach, imposes its own sending limits to ensure compliance with Office 365’s restrictions. Email Jinny sends messages individually and at randomized intervals, typically spacing them out by 10-20 seconds. This results in a maximum rate of 6 messages per minute, well within Office 365’s limits.

Regardless of the specified sending limits, maintaining good deliverability is paramount. If a large portion of your emails end up in spam folders or are undelivered, it can negatively impact your sender reputation and increase the likelihood of being blocked. Conducting regular deliverability checks can help ensure that your emails are reaching their intended recipients’ inboxes and not being flagged as spam.

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Outlook.com email sending limit

On Outlook.com, verified email addresses with a positive reputation can send up to 300 emails per day.

A verified email address on Outlook.com means that it has been authenticated by the user and is recognized as legitimate. The reputation of an email address is determined by various factors, including:

– The age of the email account: Newly created accounts, less than 30 days old, may have lower sending limits initially.
– Activity level: Accounts that are frequently used to send and receive emails tend to have a better reputation.
– Verification status: Verified accounts, which have undergone additional authentication steps, are often viewed more favorably by email service providers.

GoDaddy (Workspace email accounts) email sending limit

Per day: Initially, you can send emails to 250 recipients, but for an additional fee, you can increase this limit to 500.

Per hour: The maximum limit is 300 messages per hour, with a further restriction of 200 messages per minute.

Additional info: Be cautious when sending multiple campaigns with follow-ups, as it’s easy to hit the daily recipient limit. To avoid this, schedule your messages across different days of the week or use multiple email addresses. With Woodpecker, you’re protected from exceeding the minute limit, capped at 6 emails per minute. However, ensure your delivery hours are spread out to avoid reaching GoDaddy’s hourly limit.

BlueHost email sending limit

Per day: Unfortunately, I couldn’t find specific information about BlueHost’s daily sending limit.

Per hour: BlueHost permits a maximum of 150 emails per hour, with a frequency of 70 emails every 30 minutes.

Additional info: BlueHost offers the option to increase the hourly limit if you have a valid reason. Simply reach out to their support team for assistance.

In case of email bounce issues, you’ll receive either a warning or a time-out error. BlueHost will temporarily disable your account until it’s reviewed. Once cleared, your account will be reactivated within 24 hours.

Yahoo! Mail Plus email sending limit

Per day: You can send a maximum of 500 emails per day through Yahoo Mail. Each email can be sent to a maximum of 100 recipients. Each recipient counts as one email towards the daily limit of 500.

Per hour: There’s no official information about the hourly limit, but some sources suggest it might be 100 emails per hour.

conclusion

Irrespective of the email provider you opt for, they all prioritize not just the number of emails leaving your mailbox but also the successful delivery of those messages to your recipients. Therefore, ensuring the deliverability of your emails is paramount.

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How to Choose The Best Cold Email Marketing Software

How to Choose The Best Cold Email Marketing Software?

by with No Comment Blog

How to Choose The Best Cold Email Marketing Software?

In today’s competitive business landscape, cold email marketing has become an indispensable tool for reaching out to potential clients and generating leads. However, with so many cold email marketing software options available in the market, choosing the right one for your business can be overwhelming. In this comprehensive guide, we’ll discuss the key factors to consider when selecting the best cold email marketing software for your needs.

Understanding Your Requirements

Before diving into the vast array of cold email marketing software options, it’s essential to understand your specific requirements and goals. Consider factors such as the size of your target audience, your budget, the level of customization you require, and the features you need to execute your cold email campaigns effectively.

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Key Features to Look For

When evaluating cold email marketing software, there are several key features to consider:

1. Deliverability Rates

One of the most critical factors to consider is the deliverability rate of the software. Look for a platform that has a proven track record of delivering emails to recipients’ inboxes rather than their spam folders. High deliverability rates ensure that your messages reach your target audience effectively.

2. Personalization Options

Personalization is key to the success of cold email campaigns. Choose a software solution that offers robust personalization features, allowing you to tailor your messages to each recipient’s unique needs and preferences. Look for features such as merge tags, dynamic content insertion, and customizable email templates.

3. Automation Capabilities

Automation can significantly streamline your cold email marketing efforts and save you time. Look for software that offers advanced automation features, such as scheduled sending, follow-up sequences, and triggered actions based on recipient behavior. Automation ensures that your campaigns run smoothly and efficiently.

4. Analytics and Reporting

To measure the effectiveness of your cold email campaigns, you need access to comprehensive analytics and reporting tools. Choose software that provides detailed insights into metrics such as open rates, click-through rates, conversion rates, and more. These insights allow you to fine-tune your campaigns for maximum impact.

Introducing Email Jinny

Among the myriad of cold email marketing software options available, one standout solution is Email Jinny. Email Jinny is a bulk cold emailing software that offers powerful features and capabilities to help businesses reach their target audience effectively. What sets Email Jinny apart is its unique proposition – it’s free forever.

Free Forever Plan

Email Jinny offers a Free Forever plan that allows users to send up to 500 emails per month at no cost. This plan is ideal for small businesses, startups, and entrepreneurs looking to dip their toes into cold email marketing without committing to a paid subscription. With Email Jinny’s Free Forever plan, users can access essential features such as email personalization, automation, and analytics, allowing them to launch effective cold email campaigns without breaking the bank.

Advanced Features

In addition to its Free Forever plan, Email Jinny also offers a range of advanced features for users looking to scale their cold email marketing efforts. These features include:

 

– Advanced automation capabilities, including follow-up sequences and triggered actions.

– Comprehensive analytics and reporting tools to track campaign performance.

– Robust personalization options, including merge tags and dynamic content insertion.

– Integration with popular CRM platforms and email service providers for seamless workflow integration.

Conclusion

 

Choosing the best cold email marketing software is a crucial decision that can have a significant impact on the success of your campaigns. By understanding your requirements and evaluating key features such as deliverability rates, personalization options, automation capabilities, and analytics tools, you can select a solution that meets your needs effectively.

 

Email Jinny stands out as a top choice for businesses of all sizes, offering a Free Forever plan that provides access to essential features at no cost. With Email Jinny, you can launch effective cold email campaigns without breaking the bank, making it an ideal solution for startups, small businesses, and entrepreneurs.

FREE Sign up Now

FAQs

1. Is Email Jinny suitable for businesses of all sizes?

   – Yes, Email Jinny is suitable for businesses of all sizes, from startups and small businesses to large enterprises. Its Free Forever plan offers essential features that cater to the needs of businesses with limited budgets, while its advanced features are designed to scale with growing businesses.

2. How does Email Jinny ensure deliverability rates?

   – Email Jinny employs advanced deliverability techniques, including email authentication protocols such as SPF, DKIM, and DMARC, to ensure that emails are delivered to recipients’ inboxes rather than their spam folders. Additionally, Email Jinny continuously monitors and optimizes its infrastructure to maintain high deliverability rates.

3. Can I personalize my cold email campaigns with Email Jinny?

   – Yes, Email Jinny offers robust personalization features, including merge tags, dynamic content insertion, and customizable email templates. These features allow you to tailor your messages to each recipient’s unique needs and preferences, increasing engagement and conversion rates.

4. Does Email Jinny offer automation capabilities?

   – Yes, Email Jinny offers advanced automation capabilities, including scheduled sending, follow-up sequences, and triggered actions based on recipient behavior. These automation features streamline your cold email marketing efforts and save you time.

5. How does Email Jinny's Free Forever plan work?

   – Email Jinny’s Free Forever plan allows users to send up to 500 emails per month at no cost. This plan is ideal for businesses looking to launch cold email campaigns without committing to a paid subscription. Users can access essential features such as email personalization, automation, and analytics with the Free Forever plan.

6. Can I upgrade from Email Jinny's Free Forever plan to a paid subscription?

– Yes, users can upgrade from Email Jinny’s Free Forever plan to a paid subscription at any time to access additional features and send more emails per month. Email Jinny offers flexible pricing plans to accommodate the needs of businesses of all sizes.

7. Does Email Jinny provide integration with other tools and platforms?

   – Yes, Email Jinny integrates seamlessly with popular CRM platforms, email service providers, and other tools to streamline workflow integration. These integrations allow you to sync contacts, automate tasks, and track campaign performance more effectively.

8. How does Email Jinny handle unsubscribe requests?

   – Email Jinny automatically handles unsubscribe requests by including an unsubscribe link in every email sent through the platform. Recipients can opt out of future communications with a single click, ensuring compliance with anti-spam regulations.

9. Is Email Jinny compliant with GDPR and other data privacy regulations?

– Yes, Email Jinny is fully compliant with GDPR and other data privacy regulations. The platform takes data privacy and security seriously, implementing robust measures to protect user data and ensure compliance with relevant laws and regulations.

 

10. Does Email Jinny provide customer support?

– Yes, Email Jinny provides dedicated customer support to assist users with any questions or issues they may encounter. Users can access support via email, live chat, or phone, ensuring a seamless experience throughout their cold email marketing journey.

Step-by-step Guide for AB Testing Cold Emailing

Step-by-step Guide for A/B Testing Cold Emailing

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Complete Step-by-step Guide for A/B Testing Cold Emailing

Cold emailing involves experimentation and learning from trial and error to optimize results. A/B testing, which involves trying out different subject lines or email copy variations, is a crucial tool for determining what works best. Introducing A/B tests in Email Jinny, we’ll explore the key elements to test for improving open and reply rates. Let’s dive in and learn how to conduct an A/B test step by step with an example.

What is A/B testing about?

If you’re new to sales and marketing, you may not be familiar with A/B tests, also known as split tests. Here’s a quick overview of the main idea behind it.

To conduct an A/B test, your prospect base should be divided into at least two identical subgroups, though you can opt for three or four depending on how many versions you want to test. Each group should consist of a similar number of prospects who share common characteristics, such as being CEOs of rising startups.

An essential principle of A/B testing is to change one thing at a time. This ensures that you can pinpoint what made the difference. For example, you might experiment solely with the subject line while leaving the rest of the email unchanged, or you could tweak the value proposition without altering anything else.

What elements of my cold email campaign should I A/B test?

Begin your A/B testing journey today

The answer hinges on your desired outcome: whether you aim to enhance the open rate or elicit more positive responses from prospects.

If increasing the open rate is your goal, start by testing various subject lines. The subject line serves as the deciding factor for recipients in determining the worthiness of your email. Sometimes, a minor adjustment, like personalization, can make a significant difference.

Additionally, pay attention to your email introduction, as it’s the first thing recipients see after the subject line. Most email clients display the initial sentence, providing a preview of the email’s content.

On the other hand, if you seek more positive replies, scrutinize your email content. It’s possible that while the subject line grabs attention, the content fails to resonate. Ensure your email isn’t solely focused on your company but addresses the prospect’s needs. Generic value propositions may fall flat, so tailor them to your specific audience segment. Also, include a clear call-to-action (CTA) to prompt action.

To pinpoint what hinders replies, conduct A/B tests on different versions of your email copy and analyze the results to identify the most effective approach.

For further guidance on what to A/B test to improve open, reply, or interest rates, refer to the resources provided. Now that you’ve identified areas for improvement, let’s delve into the practical aspects of conducting A/B tests.

While your first test may be complete, the process shouldn’t conclude there. Continue experimenting with different elements of your email copy regularly until you achieve desired outcomes. Not only will this refine your messaging, but it can also enhance deliverability—a valuable byproduct of diversified email strategies. Keep testing and refining to optimize your cold email campaigns effectively.

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FAQs

1. What is A/B testing in email?

When referring to email, A/B testing means creating alternate versions of one of the elements of an email, e.g. its subject line or CTA in the email body, and sending it to two groups of prospects (equal in size and of similar qualities) to see which version will perform better.

2. What can I A/B test in email?

In general, you can test various elements of the email itself, such as the subject line, value proposition, or CTA, as well as the delivery time.

3. Why do A/B tests help in email deliverability?

Because they allow you to create a more diversified email content within a campaign.

As you may know, sending huge numbers of emails that have exactly the same copy might alarm spam filters. So anything that can help you diversify the content of your email campaign will serve in favor of good deliverability.

And although it’s not the primary goal of A/B testing, it is indeed a very nice side effect.

how to write perfect subject line

How to Write Perfect Subject Line for Cold Emailing

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Attention-Grabbing Subject Line Examples!
Discover the Keys to Engaging Subject Lines that Open Doors to Conversations with Prospects.
Explore Our Analysis of Top Sales Email Subject Lines at Email Jinny and Uncover a Game-Changing Insight.
Stay Tuned to Reveal the Secret to Effective Cold Emailing!

Why is it so important that a sales email has a good subject line?

Your email’s subject line is crucial—it’s among the first elements prospects notice when checking their inbox. It serves as a deciding factor for them to open and engage with your message. In essence, it’s the gateway to capturing their attention and prompting further interaction with your content.

How to write a good email subject line for reaching out?

Crafting an effective subject line is a delicate balance:

Being overly promotional risks being labeled as spam.
Overly sensational subject lines can erode trust.
Yet, being too mundane risks being overlooked.

Given these challenges, how should you approach crafting your subject lines?

We’ve analyzed numerous subject lines and delved deeper. Our goal was to identify patterns of effectiveness. What we discovered is intriguing—the most successful sales email subject lines directly address the needs and challenges faced by prospects in their business endeavors.

What’s great about focusing on needs when crafting a sales email subject line?

By prioritizing our prospect’s needs, we not only capture their attention (the first principle of a compelling subject line—checked), but we also fulfill another crucial aspect: delivering value. A subject line centered on the prospect’s needs inherently promises value they can derive from engaging with the email.

It’s essential to clearly outline the value our prospect stands to gain from responding to us. Incorporating their needs into the equation could be the key to enticing them to open and engage with our email.

What kind of needs did we discover?

Before we delve into the three sets of needs we’ve identified, take a glance at these top sales email subject line examples. Perhaps you’ll notice the underlying needs they address:

1. Want to scale up X?
2. A fresh view on X
3. A painless way of doing X
4. The time has come. Change X
5. Have you considered doing X?
6. Do you have any X challenges?
7. Have you heard about/tried X?
8. Are you irritated by your current process?
9. Got an impression that you need a helping hand
10. There is a more efficient way to do X
11. I have an idea on how to improve your X
12. Have you thought about switching X?
13. I hope the word has spread about X
14. Is your X efficient?
15. It’s high time to start X

Notice how these subject lines maintain a degree of vagueness. This intentional ambiguity sparks the recipient’s curiosity without overpromising. They avoid numerical figures or financial terms that might trigger SPAM filters.

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So what are the three needs I was talking about?

After analyzing the successful sales email subject lines, we discovered three key need patterns:

1. Need to improve
2. Need to change
3. Need to innovate

What are some best practices for writing a sales email subject line like that?

We advise against directly copying these email subject lines verbatim. Remember, content on the internet is often overused. Instead, consider how you can integrate the underlying strategy of addressing the prospect’s needs. How can you tailor your subject lines to resonate with your specific audience?

Make your subject line touch prospect’s current concerns

Review your Ideal Customer Profile. What challenges do they face daily? Are there any pain points your solution could address? Are they dissatisfied with their current processes? Are they open to change? How does your product/service align with their needs?

These questions lay the foundation for crafting your email content. You don’t need to dive into specifics initially; start with an outline.

Once you’ve identified your ICP’s concerns, zoom out and identify overarching needs. Despite sounding complex, this process is straightforward. Refer back to the subject line examples above. Notice how the needs mentioned are broad yet tap into the journey from current dissatisfaction to a promising future.

Put some emotions in your subject line

Notice the adjectives in the subject line examples I provided? Words like “painless,” “fresh,” and “efficient” evoke emotions. Hopefully, these emotions are positive.

Here’s a tip: infuse the general needs you identified with positive emotions. Craft a vision of seamless collaboration. How does that resonate with you?

Alternatively…

Make the subject line a question

Indeed, I delved into the potency of questions elsewhere on this blog. Questions prompt your brain to seek answers involuntarily. Guess what? It’s the same for your prospects.

Pose a question in the subject line and ignite your prospect’s cognitive processes. Simple, isn’t it?

Make your subject line short but relevant

The subject line is your chance to grab attention and offer a glimpse of what lies within the email. Keep it concise. Captivate interest. Intrigue them to read further. To gauge effectiveness, seek input from colleagues. However, don’t sacrifice relevance. Personalization within the email content renders snippets in the subject line unnecessary. Remember, brevity is key.

Test various subject line ideas

Unable to choose the best subject line? Opt for an A/B test to determine the most effective option. Craft multiple versions of your email, differing solely in the subject line, and send them to comparable groups of contacts. Utilize the insights garnered from the test to make an informed decision on the subject line.

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